What to Do When Someone Dies in Madison County, Ohio

How probate works in Madison County: the Probate Court record, what the process costs, and how to file there.

Probate Court Record

Madison County Probate Court

Madison County

Hours

Monday-Friday 8:00 AM-4:00 PM

Office

1 North Main Street, Room 205, London, OH 43140

Self-represented filing

Allowed

Self-help forms

Self-represented filing

AllowedThe court posts a full administration packet and checklist for estates. A filer without an attorney files the Self-Representation Acknowledgment (Form 75.1), and the Clerk's Office answers procedural questions but does not give legal advice.

Verified October 16, 2026 · Source

How Probate Works in Madison County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Madison County, probate runs through the Probate Court at 1 North Main Street, Room 205, London.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Ohio intestacy law when there is no will.

Most Ohio estates take 9 months to 12 months to move through this process. Creditors have 6 monthsR.C. §§ 2117.06, 2117.07, 2117.12, 2117.25Verified Oct 19, 2026View source to present a claim, counted from the date of death.

What Probate Costs in Madison County

What probate costs in Madison County, Ohio comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Probate Court at 1 North Main Street, Room 205, London.

The Probate Court charges $200ORC § 2101.16 (as amended by HB 96, 136th GA, eff. 9/30/2025)Verified Oct 17, 2026View source to open a probate case. Additional filings during administration — inventory, accounting, the final petition — add to the total.

Estimate the costs for this estate:

Attorney fees in Ohio are negotiated, typically 1.8%Modeled estimate under ORC § 2113.36 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source to 2.8%Modeled estimate under ORC § 2113.36 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source of estate value. Flat-fee arrangements are common for straightforward estates.

Ohio sets executor compensation by statute — about $15,000 on a $500,000 estate, roughly 3.0%ORC § 2113.35Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Industry surety premium estimate; the bond itself under ORC §§ 2109.04, 2109.09Verified Sep 8, 2026View source of estate value annually.

Probate in Ohio typically runs 9 months to 12 months, and costs accrue throughout that period.

How to File Probate at the Probate Court

Probate cases in Madison County are filed at the Probate Court. File in person during business hours or by mail.

Can You File Without an Attorney?

In Ohio, informal probate is not availableORC §§ 2107.18, 2113.05 (probate court admits the will and issues letters; no registrar/clerk track)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

For a full cost comparison and filing checklist, see the Madison County Self-Filing Assessment.

Madison County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Before You File

The court does not accept stapled filings, and multiple-page filings are bound by paperclip or otherwise.

Source

Document Requirements

A copy of the decedent's death certificate is filed within 30 days of the initial filing, and the copy need not be certified.

Source

What to Bring

Filed with the opening petition at the Probate Court: Certified copy of the death certificate (standard county Probate Court filing requirement); If there is a will: the original will plus a SEPARATE Application to Probate Will (Form 2.0) [R.C. 2107.11, 2107.18, 2107.19] — the will must be admitted before letters testamentary can issue (R.C. 2113.05), and Form 4.0 only offers the checkbox "Decedent's Will has been admitted to probate in this Court"; Application for Authority to Administer Estate (Form 4.0), with the names/addresses of the surviving spouse and next of kin and a statement of estate value (R.C. 2113.07)R.C. 2113.05/2113.06 (grant of letters); R.C. 2109.02, 2109.07 (acceptance & application for authority); R.C. 2113.07 (application contents); Ohio Civ.R. 73.2 (standard probate forms), 73.11 (application for letters of authority; notice)Verified Aug 24, 2026View source.

Death Certificates and the Coroner in Madison County

In Ohio a death is registered locally, and in Madison County certified copies of the death certificate are issued by Madison County Public Health, Office of Vital Statistics as well as by Ohio Department of Health - Bureau of Vital Statistics.

Vital Records Office Record

Local Health Department

Madison County · Madison County Public Health, Office of Vital Statistics

Hours

Monday-Friday 8:30 AM-4:30 PM

Office

306 Lafayette Street, Suite B, London, OH 43140

Certified copies

At the counter, issued while you wait

Fax

1-740-852-5418

Verified November 2, 2026 · Source

Coroner or Medical Examiner Record

Coroner

Madison County · Madison County Coroner

Mail and offices

Mail

P.O. Box 710 London, OH 43140-0710

Verified November 2, 2026 · Source

Transferring Property in Madison County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the County Recorder.

Deeds and other real property documents for Madison County are recorded with the County Recorder at 1 North Main Street, Room 40, London, OH 43140. Phone: 1-740-852-1854. Hours: Monday-Friday 8:00 AM-4:00 PM.

The County Recorder charges $39 for the first 2 pages plus $8 for each page beyond 2.

Madison County accepts electronic recording through CSC, Simplifile, ePN and Hopdox.

Recording Office Record

County Recorder

Madison County

Hours

Monday-Friday 8:00 AM-4:00 PM

Office

1 North Main Street, Room 40, London, OH 43140

Fax

1-740-845-1776

Verified October 16, 2026 · Source

Forms that put a death on the title

Probate Attorneys Serving Madison County

Ohio uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Madison County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Probate attorney fees in Ohio are based on reasonable compensation, billed hourly or as a flat fee. Ask a Madison County firm to quote a structure up front.

A probate attorney files the petition with the Probate Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

Solo PracticeColumbus, OH

Balch Law

Serves 4 counties

A boutique practice on Dublin Road between Grandview and Upper Arlington, serving Franklin County through the Franklin County Probate Court. Handles probate, estate, and trust administration for fiduciaries, including federal estate tax returns and portability elections. Jacintha Balch is an OSBA certified specialist in Estate Planning, Trust and Probate Law.

PracticesEstate PlanningTrust AdministrationProbateElder LawTax Planning

Office
1335 Dublin Road, Suite 203AColumbus, OH 43215

FirmWorthington, OH

R. F. Meyer & Associates

Serves 7 counties

Serves Franklin, Delaware, and surrounding central Ohio counties from Worthington, filing in the Franklin County Probate Court. Handles probate and estate administration for executors and administrators alongside guardianship, Medicaid planning, and special needs trusts. Richard F. Meyer is an OSBA certified specialist in Estate Planning, Trust and Probate Law. Free 15-minute phone consultation.

PracticesEstate PlanningTrust AdministrationProbateElder Lawand 4 more

Office
450 West Wilson Bridge Road, Suite 380Worthington, OH 43085
Free consultationVirtual consultations

FirmColumbus, OH

Carlile Patchen & Murphy LLP

Since 1967

Serves families across central Ohio from its Columbus office on Goodale Boulevard. The Family Wealth & Estate Planning group handles wills, trusts, and probate administration, and represents beneficiaries, creditors, and fiduciaries in contested estate matters. Founded 1967.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 2 more

Office
950 Goodale Boulevard, Suite 200Columbus, OH 43212

FirmDelaware, OH

Gordon Law Office

Gordon Law Office serves clients in Delaware, Franklin, Morrow, Marion, and adjacent counties with estate planning, probate, wills, trusts, and real estate matters.

PracticesEstate PlanningTrust AdministrationProbate

Office
82 North Franklin StreetDelaware, OH 43015

Isaac Wiles has been serving Columbus since 1936. Their Estate Planning, Trust & Probate practice group handles elder law and estate administration, with attorneys involved in nearly every precedent-setting case in Ohio relating to elder law and Medicaid eligibility. AV Preeminent rated; 15 attorneys named Best Lawyers in America 2025.

PracticesEstate PlanningTrust AdministrationProbateElder LawTax Planning

Office
2 Miranova Place, Suite 700Columbus, OH 43215

The Columbus-based Probate, Trusts + Estates group handles probate and trust administration, including estate filings, fiduciary tax returns, and beneficiary distribution. Its attorneys litigate will contests, trust-interpretation disputes, and breach-of-fiduciary-duty claims, and have administered estates exceeding $70 million. Chambers USA 2025 ranked.

PracticesEstate PlanningTrust AdministrationProbateTax PlanningBusiness Succession

Office
65 East State Street, Suite 1800Columbus, OH 43215
See all 24 firms serving Madison County →

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

Show 4 more sources

Data sourced from Ohio statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.

Tools for Settling an Estate in Ohio

Free tools for settling an estate in Ohio: whether probate is needed, executor and trustee pay, creditor deadlines and taxes. Run each tool for Ohio.

How Do I Settle an Estate?

Settling an estate in Ohio: the personal representative files the estate inventory within 90 daysR.C. §§ 2115.02, 2115.06, 2113.69Verified Sep 15, 2026View source of appointment; creditors have 6 monthsR.C. §§ 2117.06, 2117.07, 2117.12, 2117.25Verified Oct 19, 2026View source to present claims; a simple estate closes in 6 months to 9 months.

See the Steps

How Do I Settle a Trust?

Settling a trust in Ohio happens outside court: the trustee acts under the state's Uniform Trust CodeORC § 5801.01 et seq.Verified Oct 17, 2026View source, notifies the beneficiaries within 60 daysR.C. §§ 5808.13, 5810.05Verified Sep 15, 2026View source, then pays the debts and distributes under the trust's terms.

See the Steps

Can I Self-File Probate?

In Ohio, informal probate is not availableORC §§ 2107.18, 2113.05 (probate court admits the will and issues letters; no registrar/clerk track)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

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