What to Do When Someone Dies in Ulster County, New York

How probate works in Ulster County: the Surrogate's Court record, what the process costs, and how to file there.

Probate Court Record

Ulster County Surrogate's Court

Ulster County · 3rd Judicial District

Hours

Monday-Friday 9:00 AM-5:00 PM

Office

244 Fair Street, Kingston, NY 12401

Self-represented filing

Allowed

Self-help forms

E-filing

Required for attorneysAttorneys e-file through NYSCEF in all administration, probate and related proceedings; lifetime trust, guardianship and adoption matters are outside the program. A paper-filed estate may continue by e-filing as a hybrid record. Self-represented filers are not required to e-file. On paper: Lifetime trusts; Guardianship proceedings; Adoption proceedings.

Self-represented filing

AllowedSelf-represented filers file on paper at the court or may choose to e-file. Questions go to the court by email; staff do not give legal advice.

Accepted payment

  • At the counterCredit card.Fees are paid at the court in person or by mail, or by Visa or MasterCard through NYSCEF with no administrative fee. A filing paid at the court is deleted if the fee is not received within ten days of e-filing.

Verified October 16, 2026 · Source

How Probate Works in Ulster County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Ulster County, probate runs through the Surrogate's Court at 244 Fair Street, Kingston. The court sits in the 3rd Judicial District. Probate e-filing in Ulster County runs through nycourts.gov, not the iappscontent.courts.state.ny.us portal used by most New York counties.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under New York intestacy law when there is no will.

Most New York estates take 9 months to 15 months to move through this process. Creditors have 7 monthsSCPA 1802, 1803, 1810, 1811; EPTL 11-1.5Verified Oct 19, 2026View source to present a claim, counted from the opening of the estate.

What Probate Costs in Ulster County

What probate costs in Ulster County, New York comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Surrogate's Court at 244 Fair Street, Kingston. The court is part of the 3rd Judicial District.

New York charges $45 - $1,250 (based on estate value)N.Y. SCPA § 2402(1), (2), (7)Verified Oct 17, 2026View source to open probate, the same in every county. Additional filings during administration — inventory, accounting, the final petition — add to the total.

Estimate the costs for this estate:

Attorney fees in New York are negotiated, typically 2.5%Modeled estimate under SCPA § 2110 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source to 4%Modeled estimate under SCPA § 2110 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source of estate value. Flat-fee arrangements are common for straightforward estates.

New York sets executor compensation by statute — about $19,000 on a $500,000 estate, roughly 3.8%SCPA § 2307Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Industry surety premium estimate; the bond itself under SCPA §§ 710, 801, 805Verified Sep 8, 2026View source of estate value annually.

Probate in New York typically runs 9 months to 15 months, and costs accrue throughout that period.

How to File Probate at the Surrogate's Court

Probate cases in Ulster County, New York are filed at the Surrogate's Court. The court sits in the 3rd Judicial District.

Can You File Without an Attorney?

In New York, informal probate is not availableSCPA § 1408 (court must inquire into all facts before admitting a will to probate)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

For a full cost comparison and filing checklist, see the Ulster County Self-Filing Assessment.

Ulster County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Before You File

Request for Surrogate's Court Action first

Each e-filing begins with a new Request for Surrogate's Court Action uploaded as a standalone document, which also says how sealed documents are returned. Working copies are not required.

Source

Document Requirements

Original will and certified death certificate within two business days

The will is scanned without being unstapled, or a staple affidavit is added, and the original is filed within two business days of e-filing. A certified hard copy of the death certificate is filed within the same two business days.

Source

Documents signed under a power of attorney

A document signed by an attorney-in-fact is filed with the original power of attorney or a certified copy and the attorney-in-fact's affidavit, and the power of attorney is recorded in the court.

Source

Records Access

Records open to the public

Estate proceedings on record run from 1787 to the present. Most older estates are on microfilm or microfiche, with two machines for public use.

Source

Getting to the Surrogate's Court

Parking

A public pay parking lot serves the building.

The court is on the third floor of the Ulster County Office building, a six-story black glass building.

What to Bring

Filed with the opening petition at the Surrogate's Court: Death certificate — one must be filed on any application for letters testamentary, letters of administration, or voluntary administration; alternate evidence of death may be accepted in the court's discretion (22 NYCRR 207.15(b)); Original will and any codicils (filed with the Petition for Probate) (SCPA Art. 14); Estimate of gross estate value (personal and real property, gross rents for 18 months, and any wrongful-death/personal-injury cause of action) in the petition (22 NYCRR 207.16(a)(2))N.Y. Surrogate's Court Procedure Act Art. 14 (§§ 1401-1424, probate; § 1402 who may propound will/contents of petition; § 1414 letters testamentary); Art. 10 (§ 1001 et seq., administration); Art. 13 (§§ 1301-1312, small estate)Verified Aug 24, 2026View source.

Death Certificates and the Medical Examiner in Ulster County

In Ulster County certified copies of the death certificate come from the Registrar of Vital Statistics of the town or city where the death occurred, or from New York State Department of Health - Vital Records Section.

Vital Records Office Record

New York State Department of Health - Vital Records Section

Ulster County · State vital records office

Certified copies

From the Registrar of Vital Statistics of the town or city where the death occurred, or from New York State Department of Health - Vital Records Section

Mail

New York State Department of Health Vital Records Certification Unit P.O. Box 2602 Albany, NY 12220-2602

Verified October 15, 2026 · Source

Coroner or Medical Examiner Record

Medical Examiner

Ulster County · Ulster County Medical Examiner's Office, Department of Health

Hours

Monday-Friday 9:00 AM-5:00 PM

Office

239 Golden Hill Lane, Kingston, NY 12401

Mail and offices

Fax

1-845-338-2048

Verified November 3, 2026 · Source

Transferring Property in Ulster County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the County Clerk.

Deeds and other real property documents for Ulster County are recorded with the County Clerk at 244 Fair Street, 2nd Floor, Kingston, NY 12401. Phone: 1-845-340-3288. Hours: Monday-Friday 9:00 AM-4:45 PM.

The County Clerk charges $45 per document plus $5 for every page.

Ulster County accepts electronic recording through CSC, ePN and Simplifile.

Recording Office Record

County Clerk

Ulster County

Hours

Monday-Friday 9:00 AM-4:45 PM

Office

244 Fair Street, 2nd Floor, Kingston, NY 12401

Fax

1-845-340-3299

Verified October 17, 2026 · Source

Probate Attorneys Serving Ulster County

New York uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Ulster County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Probate attorney fees in New York are based on reasonable compensation, billed hourly or as a flat fee. Ask an Ulster County firm to quote a structure up front.

A probate attorney files the petition with the Surrogate's Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

FirmKingston, NY

Cook, Kurtz & Murphy, P.C.

Since 1905 · Serves 1 county

Kingston firm a block from the Ulster County Courthouse, established in 1905 and the second oldest law firm in Ulster County. Acts as counsel to executors through probate and estate administration, and serves as executor or estate administrator itself when the named person is unable to serve or the heirs cannot agree. Handles the work of settling an estate — appraising assets, settling creditor claims, locating beneficiaries, paying estate taxes and executing deed transfers — alongside wills, trusts, special-needs trusts and Medicaid planning.

PracticesEstate PlanningProbateElder LawSpecial Needs PlanningMedicaid Planning

Office
85 Main StreetKingston, NY 12401

Solo PracticeGoshen, NY

Mark G. Aberasturi, Attorney at Law P.C.

Serves 4 counties

Goshen solo practice a few minutes from the Orange County Surrogate's Court, also serving Ulster, Sullivan and Rockland. Walks a surviving spouse or child through being appointed executor or administrator, marshaling scattered accounts, filing the inventory, paying creditors and taxes, filing the decedent's final return and the estate return, and filing the final account with the court. Former chairman of the Orange County Bar Association Elder Law Committee.

PracticesEstate PlanningProbateElder LawTax Planningand 2 more

Office
30 Matthews StreetGoshen, NY 10924
Free consultation

FirmKingston, NY

Rusk, Wadlin, Heppner & Martuscello, LLP

Since 1870 · Serves 1 county

Kingston firm one block from the Ulster County Surrogate's Court, handling probate, intestate administration, small estates under $30,000, and the cases where no administration is needed at all. Guides the administrator through notifying creditors and heirs, cataloging and valuing property, prudently managing assets until distribution, paying taxes and debts, and closing the estate.

PracticesEstate PlanningProbateElder LawAsset Protectionand 3 more

Office
255 Fair StreetKingston, NY 12401

FirmKingston, NY

Ryan Roach & Ryan, LLP

Serves 2 counties

Kingston firm at 115 Green Street working the Ulster County Surrogate's Court, and Poughkeepsie for Dutchess estates. Walks executors and administrators through the questions that stall an estate — who gets legal notice, which debts are paid, whether the executor may be compensated — and tracks the filing clock: inventory six months after appointment, creditor claims at seven, estate taxes at nine. Takes referrals of contested wills.

PracticesEstate PlanningProbateProbate LitigationElder Lawand 2 more

Office
115 Green StreetKingston, NY 12401
Free consultation

FirmPoughkeepsie, NY

Van DeWater & Van DeWater, LLP

Since 1914 · Serves 6 counties

Poughkeepsie firm at 85 Civic Center Plaza representing executors and administrators in the Dutchess County Surrogate's Court. Handles the collection and marshalling of estate assets, appraisal of real and personal property, payment of debts, expenses and taxes, and final distribution to beneficiaries, plus estate accounting and will-contest proceedings when a family disputes the estate.

PracticesEstate PlanningProbateProbate LitigationTax Planningand 4 more

Office
85 Civic Center Plaza, Suite 101Poughkeepsie, NY 12601

FirmWhite Plains, NY

Walsh & Amicucci LLP

Serves 13 counties

White Plains trusts-and-estates firm whose six attorneys serve the New York City metro area from one Westchester Avenue office. Handles probate and estate administration for executors, administrators and trustees, trust administration and modification, trust and estate litigation and fiduciary accountings, estate and gift tax, Medicaid protective trusts, and Article 17, 17-A and 81 guardianships.

PracticesEstate PlanningTrust AdministrationProbateTrust Litigationand 4 more

Office
1133 Westchester Avenue, Suite S321White Plains, NY 10604
See all 21 firms serving Ulster County →

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

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Data sourced from New York statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.

Tools for Settling an Estate in New York

Free tools for settling an estate in New York: whether probate is needed, executor and trustee pay, creditor deadlines and taxes. Run each tool for New York.

How Do I Settle an Estate?

Settling an estate in New York: the personal representative files the estate inventory within 270 days22 NYCRR 207.20Verified Sep 15, 2026View source of appointment; creditors have 7 monthsSCPA 1802, 1803, 1810, 1811; EPTL 11-1.5Verified Oct 19, 2026View source to present claims; a simple estate closes in 7 months to 9 months.

See the Steps

How Do I Settle a Trust?

Settling a trust in New York happens outside court: the trustee acts under the state's trust statuteN.Y. EPTL Article 7Verified Oct 17, 2026View source, notifies the beneficiaries, then pays the debts and distributes under the trust's terms.

See the Steps

Can I Self-File Probate?

In New York, informal probate is not availableSCPA § 1408 (court must inquire into all facts before admitting a will to probate)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

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