What to Do When Someone Dies in Sullivan County, New York

How probate works in Sullivan County: the Surrogate's Court record, what the process costs, and how to file there.

Probate Court Record

Sullivan County Surrogate's Court

Sullivan County · 3rd Judicial District

Hours

Monday-Friday 9:00 AM-4:00 PM

Office

Sullivan County Government Center, 100 North Street, Monticello, NY 12701

Self-represented filing

Allowed

Self-help forms

E-filing

Required for attorneysE-filing through NYSCEF is mandatory for every new proceeding filed on or after June 1, 2019, other than guardianships, adoptions and some lifetime trust filings. A document can be e-filed in an estate begun on paper. Self-represented filers are exempt and may file on paper or choose to e-file. On paper: Self-represented filers; Guardianship proceedings; Adoption proceedings; Some inter vivos trust filings.

Self-represented filing

AllowedSelf-represented filers may file on paper at the court. Staff answer general questions by phone and give no legal advice.

Accepted payment

  • At the counterCredit card, Check.Card payment is made through NYSCEF at filing, with no charge for using NYSCEF, or the fee is paid at the court. Checks are payable to Sullivan County Surrogate's Court, and a filing paid at the court is deleted if the fee is not paid within 10 business days.

Hearing schedule

  • One judge's calendar is held virtually on Tuesdays at 1:30 p.m. The other judge hears in-person appearances on the second and fourth Thursdays of each month at 2 p.m. in the Sullivan County Family Court Annex, 100 North Street.

Verified October 16, 2026 · Source

How Probate Works in Sullivan County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Sullivan County, probate runs through the Surrogate's Court at Sullivan County Government Center, 100 North Street, Monticello. The court sits in the 3rd Judicial District. Sullivan County uses nycourts.gov for probate e-filing, while most New York counties file through iappscontent.courts.state.ny.us.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under New York intestacy law when there is no will.

Most New York estates take 9 months to 15 months to move through this process. Creditors have 7 monthsSCPA 1802, 1803, 1810, 1811; EPTL 11-1.5Verified Oct 19, 2026View source to present a claim, counted from the opening of the estate.

What Probate Costs in Sullivan County

What probate costs in Sullivan County, New York comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Surrogate's Court at Sullivan County Government Center, 100 North Street, Monticello. The court is part of the 3rd Judicial District.

New York charges $45 - $1,250 (based on estate value)N.Y. SCPA § 2402(1), (2), (7)Verified Oct 17, 2026View source to open probate, the same in every county. Additional filings during administration — inventory, accounting, the final petition — add to the total.

Estimate the costs for this estate:

Attorney fees in New York are negotiated, typically 2.5%Modeled estimate under SCPA § 2110 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source to 4%Modeled estimate under SCPA § 2110 (reasonable compensation; no statutory percentage): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source of estate value. Flat-fee arrangements are common for straightforward estates.

New York sets executor compensation by statute — about $19,000 on a $500,000 estate, roughly 3.8%SCPA § 2307Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Industry surety premium estimate; the bond itself under SCPA §§ 710, 801, 805Verified Sep 8, 2026View source of estate value annually.

Probate in New York typically runs 9 months to 15 months, and costs accrue throughout that period.

How to File Probate at the Surrogate's Court

Probate cases in Sullivan County, New York are filed at the Surrogate's Court. The court sits in the 3rd Judicial District.

Can You File Without an Attorney?

In New York, informal probate is not availableSCPA § 1408 (court must inquire into all facts before admitting a will to probate)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

For a full cost comparison and filing checklist, see the Sullivan County Self-Filing Assessment.

Sullivan County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Before You File

No Request for Surrogate's Court Action

The Request for Surrogate's Court Action is not required as the first document. The oath and designation that is part of a probate or administration petition is scanned with the petition.

Source

Proposed decrees, orders and citations e-filed only

Proposed decrees, orders and citations are e-filed through NYSCEF only. Once signed, the court uploads them to NYSCEF, and certified copies paid for through NYSCEF are mailed first class.

Source

Document Requirements

Certified death certificate and original will within 2 business days

Besides the e-filed copies, a certified paper death certificate and the original will are filed within two business days of e-filing. The will may be unstapled for scanning if a staple affidavit is filed.

Source

Other Requirements

Prepaid return envelopes for requested documents

Requested documents are mailed back only in prepaid self-addressed envelopes; without one they are picked up at the clerk's office. Letters and certificates of appointment are issued in paper.

Source

What to Bring

Filed with the opening petition at the Surrogate's Court: Death certificate — one must be filed on any application for letters testamentary, letters of administration, or voluntary administration; alternate evidence of death may be accepted in the court's discretion (22 NYCRR 207.15(b)); Original will and any codicils (filed with the Petition for Probate) (SCPA Art. 14); Estimate of gross estate value (personal and real property, gross rents for 18 months, and any wrongful-death/personal-injury cause of action) in the petition (22 NYCRR 207.16(a)(2))N.Y. Surrogate's Court Procedure Act Art. 14 (§§ 1401-1424, probate; § 1402 who may propound will/contents of petition; § 1414 letters testamentary); Art. 10 (§ 1001 et seq., administration); Art. 13 (§§ 1301-1312, small estate)Verified Aug 24, 2026View source.

Death Certificates and the Coroner in Sullivan County

In Sullivan County certified copies of the death certificate come from the Registrar of Vital Statistics of the town or city where the death occurred, or from New York State Department of Health - Vital Records Section.

Vital Records Office Record

New York State Department of Health - Vital Records Section

Sullivan County · State vital records office

Certified copies

From the Registrar of Vital Statistics of the town or city where the death occurred, or from New York State Department of Health - Vital Records Section

Mail

New York State Department of Health Vital Records Certification Unit P.O. Box 2602 Albany, NY 12220-2602

Verified October 15, 2026 · Source

Coroner or Medical Examiner Record

Coroner

Sullivan County · Sullivan County Coroners

Verified November 3, 2026 · Source

Transferring Property in Sullivan County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the County Clerk.

Deeds and other real property documents for Sullivan County are recorded with the County Clerk at 100 North Street, County Government Center, Monticello, NY 12701. Phone: 1-845-807-0411. Hours: Monday-Friday 9:00 AM-4:45 PM.

Documents submitted by mail go to P.O. Box 5012, Monticello, NY 12701.

The County Clerk charges $45 per document plus $5 for every page.

Sullivan County accepts electronic recording through CSC, ePN and Simplifile.

Recording Office Record

County Clerk

Sullivan County

Hours

Monday-Friday 9:00 AM-4:45 PM

Office

100 North Street, County Government Center, Monticello, NY 12701

Mail

P.O. Box 5012 Monticello, NY 12701

Fax

1-845-807-0434

Verified October 17, 2026 · Source

Probate Attorneys Serving Sullivan County

New York uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Sullivan County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Probate attorney fees in New York are based on reasonable compensation, billed hourly or as a flat fee. Ask a Sullivan County firm to quote a structure up front.

A probate attorney files the petition with the Surrogate's Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

FirmGoshen, NY

Blustein, Shapiro, Frank & Barone, LLP

Serves 2 counties

Goshen (Orange County) firm with a second office in Monticello, in Sullivan County. Its wealth-preservation group sees that a decedent's assets are distributed correctly and on time through probate for individually owned property and trust administration for assets passing under a trust instrument, and takes on guardianships; its litigation group handles estate and trust disputes among heirs. Most of its attorneys have been named to the Upstate New York Super Lawyers list.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 5 more

Office
10 Matthews StreetGoshen, NY 10924

Solo PracticeGoshen, NY

Mark G. Aberasturi, Attorney at Law P.C.

Serves 4 counties

Goshen solo practice a few minutes from the Orange County Surrogate's Court, also serving Ulster, Sullivan and Rockland. Walks a surviving spouse or child through being appointed executor or administrator, marshaling scattered accounts, filing the inventory, paying creditors and taxes, filing the decedent's final return and the estate return, and filing the final account with the court. Former chairman of the Orange County Bar Association Elder Law Committee.

PracticesEstate PlanningProbateElder LawTax Planningand 2 more

Office
30 Matthews StreetGoshen, NY 10924
Free consultation

FirmNewburgh, NY

Northrop & Stradar, P.C.

Since 1827

Newburgh firm in New York's lower Hudson Valley, established in 1827. Advises executors and administrators through probate: filing the will with the court, locating beneficiaries, assembling and transferring assets, paying creditors and taxes, and distributing property to beneficiaries. Also handles probate disputes between beneficiaries, challenging invalid wills or defending valid ones in court.

PracticesEstate PlanningProbateProbate Litigation

Office
11 Balmville Road, Suite 2 SouthNewburgh, NY 12550

FirmWalton, NY

Rourke Law

Serves 3 counties

Walton office (Delaware County) of a three-office firm serving the Catskills, Upper Delaware River Valley and Mid-Hudson regions, opened after the firm identified a critical need for legal services in Delaware County. Handles Surrogate's Court work: probate, administration, estate and trust administration, spousal elective share claims, and guardianships.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 2 more

Office
44 West Street, Suite 6Walton, NY 13856
Free consultation

FirmLake Success, NY

Abrams Fensterman, LLP

Since 2000 · Serves 9 counties

Lake Success (Nassau County) firm guiding executors, administrators, trustees and beneficiaries through New York Surrogate's Court — probate, estate and trust administration, and contested estates and objections to a will or to fiduciary conduct. Also handles estate planning, retirement-distribution planning, Medicaid and elder law. Absorbed the Berwitz & DiTata estate practice.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 5 more

Office
3 Dakota Drive, Suite 300Lake Success, NY 11042

FirmBronx, NY

Cavallo & Cavallo

Since 1989 · Serves 4 counties

Bronx firm on East Tremont Avenue with an appointment-only New Rochelle office, serving Bronx, Westchester, Manhattan and Queens families since 1989. Walks executors and administrators through filing the will and petition with the Surrogate's Court, getting appointed, notifying heirs, beneficiaries and creditors, collecting and valuing assets, paying debts, taxes and expenses, and distributing what remains. Also takes contested probate - will contests, undue-influence claims, disputes over asset ownership and challenges to executor authority - plus trust administration, guardianships and conservatorships, and Medicaid and special-needs planning. Consultations are free and the firm practices in Spanish.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 7 more

Office
3453 East Tremont AvenueBronx, NY 10465
Free consultation
See all 16 firms serving Sullivan County →

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

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Data sourced from New York statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.

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How Do I Settle an Estate?

Settling an estate in New York: the personal representative files the estate inventory within 270 days22 NYCRR 207.20Verified Sep 15, 2026View source of appointment; creditors have 7 monthsSCPA 1802, 1803, 1810, 1811; EPTL 11-1.5Verified Oct 19, 2026View source to present claims; a simple estate closes in 7 months to 9 months.

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How Do I Settle a Trust?

Settling a trust in New York happens outside court: the trustee acts under the state's trust statuteN.Y. EPTL Article 7Verified Oct 17, 2026View source, notifies the beneficiaries, then pays the debts and distributes under the trust's terms.

See the Steps

Can I Self-File Probate?

In New York, informal probate is not availableSCPA § 1408 (court must inquire into all facts before admitting a will to probate)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

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