What to Do When Someone Dies in Madison County, Kentucky

How probate works in Madison County: the District Court record, what the process costs, and how to file there.

Probate Court Record

Madison County District Court

Madison County · 25th Judicial District

Hours

Monday-Friday 8:00 AM-4:00 PM

Office

101 West Main Street, Richmond, KY 40475

Self-represented filing

Allowed

Self-help forms

E-filing

Required for attorneysAttorneys must e-file probate, guardianship and conservatorship cases through KYeCourts. A self-represented filer files on paper at the circuit court clerk's office. On paper: Self-represented filers file on paper at the circuit court clerk's office; KYeCourts takes their e-filings in small claims cases only; An attorney not yet certified for e-filing may file on paper with AOC Form 108, Affidavit of Necessity, to meet a jurisdictional deadline.

Self-represented filing

AllowedThe Kentucky Court of Justice Self-Help Portal prepares the Petition for Probate of Estate and the Petition to Dispense with Administration. Print the completed form and file it with the circuit court clerk in the county where the estate is handled.

Accepted payment

  • At the counterCash, Check, Money order, Credit card, Debit card.Card payments carry a processing fee.

Verified October 15, 2026 · Source

How Probate Works in Madison County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Madison County, probate runs through the District Court at 101 West Main Street, Richmond. The court sits in the 25th Judicial District. Madison County shares the 25th Judicial District with Clark.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Kentucky intestacy law when there is no will.

Most Kentucky estates take 12 months to 18 months to move through this process. Creditors have 6 monthsKRS 396.011, 396.015, 396.055, 396.095, 424.340Verified Oct 18, 2026View source to present a claim, counted from the opening of the estate.

What Probate Costs in Madison County

What probate costs in Madison County, Kentucky comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the District Court at 101 West Main Street, Richmond. The court is part of the 25th Judicial District.

Kentucky's District Court probate filing fee is $50, with a $10 access-to-justice fee, a $20 court technology fee and, in most counties, a $10 court facilities fee, about $90 in total. The fee does not vary with estate size. Recording the admitted will with the county clerk is a separate $33KRS 24A.170(1); CR 3.03(1)(c) and (1)(m) as amended by Sup. Ct. Order 2026-15 (eff. 2026-07-01); KRS 27A.630(1); KRS 24A.185(2); AOC Circuit Court Clerks' Accounting ManualVerified Oct 17, 2026View source. Additional filings during administration — inventory, accounting, the final petition — add to the total.

Estimate the costs for this estate:

Attorney fees in Kentucky are negotiated, typically 1.5%Modeled estimate under Reasonable compensation; no probate-specific attorney fee statute (SCR 3.130-1.5(a) general rule): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source to 2.4%Modeled estimate under Reasonable compensation; no probate-specific attorney fee statute (SCR 3.130-1.5(a) general rule): the hours the statutory fee schedules imply, at the state's surveyed hourly rateVerified Sep 8, 2026View source of estate value. Flat-fee arrangements are common for straightforward estates.

Kentucky allows executors 'reasonable compensation' — around 2.2%–3.8% of a $500,000 estate, judging by what the states with statutory schedules payKRS 395.150(1) (not more than 5% of the personal estate plus 5% of income; real property excluded); KRS 395.150(2) (additional compensation for extraordinary services)Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

Kentucky requires publishing notice to creditors in a local newspaper, and the estate pays for it.

Probate in Kentucky typically runs 12 months to 18 months, and costs accrue throughout that period.

How to File Probate at the District Court

Probate cases in Madison County, Kentucky are filed at the District Court. The court sits in the 25th Judicial District.

Beside the filing office, the court lists separate lines for Main and Circuit Court and Family Court.

Can You File Without an Attorney?

In Kentucky, informal probate is not availableKRS 395.015; KRS 395.016 (District Court appointment on sworn application; no non-judicial registrar track)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

For a full cost comparison and filing checklist, see the Madison County Self-Filing Assessment.

What to Bring

Filed with the opening petition at the District Court: Certified copy of the death certificate — commonly requested by the Circuit Court Clerk at intake, but NOT required by KRS 395.015, KRS 394.145 or the AOC-805 form itself; confirm with the county Circuit Court Clerk; Original will and any codicils, presented to the District Court for probate and recorded by the county clerk (KRS 394.140; KRS 394.300); Written application/petition under oath listing the surviving spouse and heirs-at-law (AOC-805), filed in duplicate (KRS 395.015)KRS 395.015 (application for appointment; general financial disclosure statement, as amended by 2026 Ky. Acts ch. 134 eff. 7/15/2026); KRS 395.105 (letters of appointment; when appointment effective); KRS 395.110 (copy of order effectual as letters); KRS 395.120 (oaths/declaration); KRS 394.140-394.145 (probate of will; combined application)Verified Aug 24, 2026View source.

Death Certificates and the Coroner in Madison County

In Madison County certified copies of the death certificate come from Kentucky Cabinet for Health and Family Services - Office of Vital Statistics; the Local Health Department files the certificate and issues no copies to the public.

Vital Records Office Record

Kentucky Cabinet for Health and Family Services - Office of Vital Statistics

Madison County · State vital records office

Hours

Monday-Friday 8:00 AM-4:30 PM ET (except state holidays)

Office

275 East Main Street, Frankfort, KY 40621

Certified copies

From Kentucky Cabinet for Health and Family Services - Office of Vital Statistics; the Local Health Department files the certificate and issues no copies to the public

Mail

Vital Statistics 275 East Main Street 1E-A Frankfort, KY 40621

Verified October 15, 2026 · Source

Coroner or Medical Examiner Record

Coroner

Madison County · Madison County Coroner

Verified November 2, 2026 · Source

Transferring Property in Madison County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the County Clerk.

Deeds and other real property documents for Madison County are recorded with the County Clerk at 321 North Madison Avenue, Richmond, KY 40475. Phone: 1-859-624-4703 ext. 3. Hours: Monday-Friday 8:00 AM-4:30 PM.

The County Clerk charges $46 for the first 5 pages plus $3 for each page beyond 5.

Madison County accepts electronic recording through Simplifile.

Recording Office Record

County Clerk

Madison County

Hours

Monday-Friday 8:00 AM-4:30 PM

Office

321 North Madison Avenue, Richmond, KY 40475

E-recording

available via Simplifile

Fees

Recording fees

Base fee (first 5 pages)$46
Each page beyond 5$3
Legal Process TaxRequired with most deeds$4

KRS 64.012(1)(a), KRS 64.012(3)(a), KRS 142.010(1)(d), KRS 142.050

Verified October 16, 2026 · Source

Forms that put a death on the title

Probate Attorneys Serving Madison County

Kentucky uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Madison County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Probate attorney fees in Kentucky are based on reasonable compensation, billed hourly or as a flat fee. Ask a Madison County firm to quote a structure up front.

A probate attorney files the petition with the District Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

FirmLexington, KY

Bunch & Brock, PSC

Since 1976 · Serves 6 counties

Lexington firm established in 1976, serving Lexington, Frankfort, Georgetown, Nicholasville, Richmond and Versailles. Its attorneys open estates, handle inventories, creditor claims, tax filings and court settlements, and represent parties in will contests and contested trust matters. Most small-estate petitions to dispense with administration are a flat fee.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 6 more

Office
126 W. Maxwell St., #200Lexington, KY 40508

FirmRichmond, KY

Coy, Gilbert, Shepherd & Wilson

Since 1969 · Serves 2 counties

A Richmond firm serving Madison County and central and eastern Kentucky since 1969, with a second office in Beattyville. Its attorneys handle probate and estate administration, including the inventory, property appraisals, identifying heirs and beneficiaries, paying debts, state and federal tax returns and distributing assets. The firm also drafts and amends wills and living wills.

PracticesEstate PlanningProbateCivil LitigationWills Trusts

Office
212 North Second StreetRichmond, KY 40475
Free consultation

FirmRichmond, KY

Davis & Haymond, P.S.C.

Since 1995 · Serves 2 counties

Serves Madison and Estill counties from offices in Richmond and Irvine, as it has since 1995. The firm counsels estate and trust administrators on their legal duties, sees that debts are settled, assets distributed and taxes paid, attends probate court proceedings, and handles will contests, guardianships and conservatorships. It also drafts wills, trusts and powers of attorney.

PracticesEstate PlanningTrust AdministrationProbateProbate Litigationand 5 more

Office
230 N. Second StreetRichmond, KY 40475

Solo PracticeVersailles, KY

Dunlap Law Firm, PLLC

Serves 19 counties

A Versailles practice serving Woodford, Fayette and Madison counties and courts across Central Kentucky. Whitney Dunlap III guides executors and beneficiaries from the petition to probate the will through claims against the estate, tax returns, deeding real estate and closing the estate, and represents clients in will contests. He brings over thirty years of litigation experience.

PracticesEstate PlanningProbateProbate LitigationCivil LitigationWills Trusts

Office
102 N Main StreetVersailles, KY 40383
Free consultation

Solo PracticeRichmond, KY

Ecton & Shannon, PLLC

Since 1929 · Serves 1 county

A downtown Richmond practice in Madison County, in a renovated 1931 bus station on South Third Street. Attorney Walter G. Ecton Jr. represents clients in estate administration, notification of heirs and creditors, estate taxes and distribution, will contests and guardianships, and drafts wills, trusts and powers of attorney. The practice began in 1929.

PracticesEstate PlanningProbateProbate LitigationGuardianshipand 2 more

Office
127 South Third StreetRichmond, KY 40475

An elder-law firm with offices in Richmond (Madison County) and London (Laurel County), serving Central and Southeastern Kentucky. Its attorneys administer estates in District Court, including small-estate affidavits, intestate estates and farmland or mineral-rights transfers, and handle will contests and breach of fiduciary duty claims. Owner Scott Collins is a U.S. Army veteran.

PracticesEstate PlanningProbateProbate LitigationElder Lawand 5 more

Office
815 W Main StRichmond, KY 40475
Free consultationVirtual consultations
See all 17 firms serving Madison County →

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

SimplyTrustSimplyTrust Editorial·

Legal Sources

Show 4 more sources

Data sourced from Kentucky statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.

Tools for Settling an Estate in Kentucky

Free tools for settling an estate in Kentucky: whether probate is needed, executor and trustee pay, creditor deadlines and taxes. Run each tool for Kentucky.

How Do I Settle an Estate?

Settling an estate in Kentucky: the personal representative files the estate inventory within 90 daysKRS 395.250Verified Sep 15, 2026View source of appointment; creditors have 6 monthsKRS 396.011, 396.015, 396.055, 396.095, 424.340Verified Oct 18, 2026View source to present claims; a simple estate closes in 6 months to 12 months.

See the Steps

How Do I Settle a Trust?

Settling a trust in Kentucky happens outside court: the trustee acts under the state's Uniform Trust CodeKRS 386B.1-010 et seq.Verified Oct 17, 2026View source, notifies the beneficiaries within 60 daysKRS 386B.8-130Verified Sep 15, 2026View source, then pays the debts and distributes under the trust's terms.

See the Steps

Can I Self-File Probate?

In Kentucky, informal probate is not availableKRS 395.015; KRS 395.016 (District Court appointment on sworn application; no non-judicial registrar track)Verified Sep 8, 2026View source, so self-filing means a formal court petition rather than a registrar filing.

Get the Answer

Hire a Kentucky Probate Attorney

Browse vetted Kentucky attorneys handling probate matters.

Browse firms

All Kentucky tools