What to Do When Someone Dies in Chesterfield County, Virginia
Probate in Chesterfield County runs through the Circuit Court: prove the will, settle the debts, and pass the house to the heirs. Here is how the local process works—and what each step actually costs.
When someone dies in Chesterfield County, settling their estate runs through the Circuit Court. This page covers the court record, whether probate is required, what it costs, how to file, transferring property, and the local attorneys who handle probate here.
Probate Court Record
Circuit Court
Chesterfield County · 12th Judicial Circuit
Address
9500 Courthouse Road, 1st FloorChesterfield, VA 23832Mailing: P. O. Box 125
Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Chesterfield County, probate runs through the Circuit Court at 9500 Courthouse Road, 1st Floor, Chesterfield. The court sits in the 12th Judicial Circuit.
The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Virginia intestacy law when there is no will.
Most Virginia estates take 9 months to 12 months to move through this process. The 6 monthsVa. Code §§ 64.2-554, 64.2-556(A) (six months from qualification before distribution may be compelled or ordered over creditors), 64.2-508.1(C)(4) (elective published notice: claims due at least six months from first publication); § 64.2-529 (separate 12-month personal-liability shield for the personal representative); § 64.2-550 (debts-and-demands hearing before the commissioner of accounts)Verified Sep 9, 2026View source creditor claim window is the largest fixed piece of that timeline — a mandatory wait regardless of how simple the estate is.
What Probate Costs in Chesterfield County
What probate costs in Chesterfield County, Virginia comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Circuit Court at 9500 Courthouse Road, 1st Floor, Chesterfield. The court is part of the 12th Judicial Circuit.
Probate matters are handled through the Probate Division. Filing and payment go through these offices, not the main clerk window.
Virginia charges $0 - $30 (based on estate value)Va. Code § 17.1-275(A)(3)Verified Sep 9, 2026View source to open probate, the same in every county. Additional filings during administration — inventory, accounting, the final petition — add to the total.
The Circuit Court accepts e-filing (https://www.vacourts.gov/online/vjefs/home). Paper filing remains available for self-represented filers.
Estimate the costs for this estate:
Attorney fees in Virginia are negotiated, typically 2.5%Va. Code §§ 64.2-105(B)(12) (fiduciary employs and compensates counsel), 64.2-1208(A) (commissioner of accounts allows reasonable expenses; no statutory percentage)Verified Sep 9, 2026View source to 3.9%Va. Code §§ 64.2-105(B)(12) (fiduciary employs and compensates counsel), 64.2-1208(A) (commissioner of accounts allows reasonable expenses; no statutory percentage)Verified Sep 9, 2026View source of estate value. Flat-fee arrangements are common for straightforward estates.
Executor compensation is based on reasonable pay for time and effort — the states that do set a schedule pay 2.2%Estimated from the 16 state statutes that set an executor fee schedule (median and interquartile range at this estate value)Verified Sep 9, 2026View source to 3.8%Estimated from the 16 state statutes that set an executor fee schedule (median and interquartile range at this estate value)Verified Sep 9, 2026View source of estate value. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.
A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Va. Code §§ 64.2-504(A) (bond required at qualification), 64.2-505(A)(2) (security waived when the will so directs)Verified Sep 9, 2026View source of estate value annually.
Probate in Virginia typically runs 9 months to 12 months, and costs accrue throughout that period.
How to File Probate at the Circuit Court
Probate documents in Chesterfield County can be filed in person at the Circuit Court, by mail, or electronically. Most families handling probate themselves prefer paper filing, though e-filing is available. The court sits in the 12th Judicial Circuit.
Filings here are routed through the Probate Division. Confirm with the office which intake handles the petition type you're filing.
How to File Your Documents
Paper Filing Available
You can file your probate documents in person at the court or by mail.
E-Filing Also Available
If you prefer, you can file electronically through the state's online system. This is optional for families filing without an attorney.
Not every estate requires an attorney. Estate size, asset types, and whether beneficiaries agree determine if self-filing at the Circuit Court is realistic.
An appointment is required to file in person. Full probate and qualification matters are handled by appointment only. Appointments are not scheduled until all required information has been provided to Probate staff in advance. Contact the Probate Division at (804) 706-7680 or cccprobate@chesterfield.gov.
What to Bring
To file at the Circuit Court you need: the original will (or proof there isn't one), a certified death certificate, contact information for all heirs and beneficiaries, and a summary of what the estate owns and owes.
Transferring Property in Chesterfield County
Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the Clerk of Circuit Court.
Deeds and other real property documents for Chesterfield County are recorded with the Clerk of Circuit Court, led by Clerk Amanda L. Pohl, at 9500 Courthouse Road, 2nd Floor, Chesterfield, VA 23832. Phone: 804-748-1241. Hours: 8:00AM - 4:00PM.
The Clerk of Circuit Court charges $26 for 1-10 pages, $40 for 11-30 pages, $60 for 31+ pages.
Chesterfield County accepts electronic recording through Simplifile, CSC.
Recording Office Record
Clerk of Circuit Court
Chesterfield County · Clerk · Amanda L. Pohl
Address
9500 Courthouse Road, 2nd FloorChesterfield, VA 23832
Virginia uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Chesterfield County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.
Probate attorney fees in Virginia are based on reasonable compensation — typically 2.5%Va. Code §§ 64.2-105(B)(12) (fiduciary employs and compensates counsel), 64.2-1208(A) (commissioner of accounts allows reasonable expenses; no statutory percentage)Verified Sep 9, 2026View source to 3.9%Va. Code §§ 64.2-105(B)(12) (fiduciary employs and compensates counsel), 64.2-1208(A) (commissioner of accounts allows reasonable expenses; no statutory percentage)Verified Sep 9, 2026View source of the estate's value, billed hourly or as a flat fee. Ask a Chesterfield County firm to quote a structure up front.
A probate attorney files the petition with the Circuit Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.
Midlothian practice serving Chesterfield County and the greater Richmond area, including Chester, Powhatan, Henrico, Bon Air, and Short Pump. Handles probate and estate administration, guardianship and conservatorship, and Medicaid planning and applications alongside estate planning. Attorney Scott Martin has practiced for more than fifteen years.
PracticesEstate PlanningElder LawConservatorshipGuardianshipand 2 more
Office
14321 Winter Breeze Drive, Suite 129Midlothian, VA 23113
Richmond firm serving the metro area and Williamsburg, representing executors, trustees, administrators, and personal representatives through Virginia probate. Handles estate and trust administration, will and trust contests and fiduciary litigation, guardianships and conservatorships, and estate and tax planning. In practice since 1977.
PracticesEstate PlanningTrust AdministrationElder LawPowers Of Attorneyand 2 more
Colonial Heights firm serving the Tri-Cities region — Petersburg and Hopewell — since 1982. Handles wills and estate planning, estate administration, and guardianship matters alongside its litigation practice. Offers flexible appointment scheduling and a service-member discount.
Midlothian firm working the Chesterfield County circuit court and Commissioner of Accounts. It administers both probate and non-probate estates — qualifying executors, administrators, and trustees, marshalling assets, and carrying trust administration through to distribution — alongside guardianship and conservatorship petitions for incapacitated relatives.
PracticesEstate PlanningEstate AdministrationTrust AdministrationElder Lawand 5 more
Office
15871 City View Drive, Suite 220Midlothian, VA 23113
Downtown Richmond solo practice on East Broad Street handling estate settlement across the city and neighboring counties. Guides executors and administrators through their duties — transferring assets, balancing beneficiary and creditor claims, and closing the estate — with more than twenty years of Richmond-area estate work.
Henrico firm, with a Williamsburg office, serving the greater Richmond region within roughly 90 minutes of the city. Estate-side work covers estate planning, elder law and asset protection, and estate and fiduciary litigation, alongside family law. Offers fixed fees quoted in advance, free consultations, and estate-planning workshops held online or in person.
PracticesEstate PlanningTrust AdministrationGuardianshipSpecial Needs Planningand 4 more
Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.
Living trust assets, and accounts with a named beneficiary or surviving joint owner. These skip probate; some states charge the court fee only on what remains.
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Probate fee bases vary by state and may use gross estate, personal property, inventory value, or net property after debts. This calculator provides educational estimates only and does not constitute legal or financial advice. Actual costs vary significantly by county, attorney, and estate complexity. Consult a licensed attorney in your state for guidance specific to your situation.
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Chesterfield County Guides
Step-by-step tools for families in Chesterfield County, Virginia.
