Ladue Road probate practice serving St. Louis County, St. Louis City, St. Charles County, and Jefferson County. Handles probate of wills, refusal of letters, small estate affidavits, determination of heirship, independent and supervised administration, guardianship, conservatorship, and probate and trust litigation. The first conversation with a lawyer is free.
What to Do When Someone Dies in Jefferson County, Missouri
How probate works in Jefferson County: the Circuit Court - Probate Division record, what the process costs, and how to file there.
Probate Court Record
Jefferson County Circuit Court - Probate Division
Jefferson County · 23rd Judicial Circuit
Phone
Hours
Monday-Friday 8:00 AM-5:00 PM
Office
300 Main Street, Hillsboro, MO 63050
Website
E-filing
Filing in person
Walk-ins accepted
Self-represented filing
Allowed
Self-help forms
E-filing
Required for attorneysAttorneys file probate cases through the statewide Missouri eFiling System. The original will is filed on paper with the probate division. On paper: Self-represented filers file on paper with the clerk; the eFiling system is open to Missouri attorneys and approved agency filers.
Filing in person
Walk-ins acceptedNon-attorneys file pleadings in person at the Clerk's Office on the second floor of the Circuit Court building in Hillsboro. The courthouse offers walk-in assistance.
Self-represented filing
AllowedLocal Rule 72.7 bars administering a full decedent's estate without an attorney of record; small estates, refusals of letters and other filings remain open to self-represented filers. The county forms page carries small estate packets with and without a will.
County forms
- Small Estate Packet (With a Will)Self-represented small estate affidavit filing when a will exists
- Small Estate Packet (Without a Will)Self-represented small estate affidavit filing with no will
- Adult Guardianship & Conservatorship Initial Filing PacketPetition for guardian/conservator of an adult
- Minor Guardianship & Conservatorship PacketPetition for guardian/conservator of a minor
- Probate Filing Fee SheetThe filing deposits for decedent estates, small estates, refusals of letters and other probate cases.
P.O. Box 100
Hillsboro, MO 63050
Fax
1-636-797-5073
About the court
- The 23rd Judicial Circuit serves Jefferson County. Probate filings go to the Circuit Clerk's office on the second floor of the Circuit Court building in Hillsboro.
Verified October 16, 2026 · Source
How Probate Works in Jefferson County
Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Jefferson County, probate runs through the Circuit Court - Probate Division at 300 Main Street, Hillsboro. The court sits in the 23rd Judicial Circuit.
The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Missouri intestacy law when there is no will.
Most Missouri estates take 12 months to 18 months to move through this process. Creditors have 6 monthsRSMo §§ 473.033, 473.360, 473.380, 473.397, 473.403, 473.444Verified Oct 18, 2026View source to present a claim, counted from the first publication of the notice to creditors.
What Probate Costs in Jefferson County
What probate costs in Jefferson County, Missouri comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Circuit Court - Probate Division at 300 Main Street, Hillsboro. The court is part of the 23rd Judicial Circuit.
Procedures at this court that affect cost: An estate administration does not close until the state's waiver of MO HealthNet claims is filed; small estates, refusals and heirship petitions need no waiver; A settlement or annual report not filed on time brings a show cause order.
The Circuit Court - Probate Division charges $115 - $565 (based on estate value)Mo. Sup. Ct. Op. R. 21.01(a)(12)-(13); RSMo §§ 488.012, 483.580Verified Oct 17, 2026View source to open a probate case. Additional filings during administration — inventory, accounting, the final petition — add to the total.
Estimate the costs for this estate:
Missouri sets attorney fees by statute — a percentage of the estate's gross value. Every attorney charges the same schedule, so the decision to hire one comes down to complexity, not price.
Missouri sets executor compensation by statute — about $14,050 on a $500,000 estate, roughly 2.8%RSMo § 473.153(1) (statutory minimum: 5% first $5K, 4% next $20K, 3% next $75K, 2.75% next $300K, 2.5% next $600K, 2% over $1M, on personal property administered and court-ordered real estate sales)Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.
Missouri requires publishing notice to creditors in a local newspaper, and the estate pays for it.
A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Industry surety premium estimate; the bond itself under RSMo §§ 473.157 (requirement), 473.160 (waiver by will)Verified Sep 8, 2026View source of estate value annually.
Probate in Missouri typically runs 12 months to 18 months, and costs accrue throughout that period.
How to File Probate at the Circuit Court - Probate Division
Probate cases in Jefferson County, Missouri are filed at the Circuit Court - Probate Division. The court sits in the 23rd Judicial Circuit.
Can You File Without an Attorney?
Missouri has no statewide fill-in probate petition, so the opening petition is drafted as a legal pleading, and informal probate is availableRSMo §§ 473.023 (court or clerk grants letters), 473.073 (clerk or court admits the will and grants letters), 473.047 (judge or clerk grants a certificate of probate), 473.065 (self-proved will)Verified Sep 8, 2026View source.
For a full cost comparison and filing checklist, see the Jefferson County Self-Filing Assessment.
Jefferson County Filing Requirements
These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.
Before You File
Document Requirements
A decedent's estate opens on filing a certified copy of the death certificate.
Where relief depends on survivorship, death certificates for heirs who died earlier are filed too.
SourceWhat to Bring
Filed with the opening petition at the Circuit Court - Probate Division: Copy of the death certificate; Original will and any codicils, delivered to the probate division after death (RSMo 473.043); OSCA: "the Original Will must be filed with Probate (RSMo 473.043) before Letters will be granted"; Application for Letters Testamentary / of Administration stating decedent, heirs/devisees, probable value of the estate, the attorney for the applicant, and whether supervised or independent administration is sought (RSMo 473.017.1(1)-(10)); Bond, unless waived by the will or excused by the court (RSMo 473.157, 473.160)RSMo 473.017 (application for letters - content); 473.020 (who may apply / time limits); 473.023 (court or clerk to grant letters); 473.073 (proof required for probate and grant of administration); 473.110 (priority for letters); 473.780-.843 (independent administration)Verified Aug 24, 2026View source.
Death Certificates and the Medical Examiner in Jefferson County
In Missouri a death is registered locally, and in Jefferson County certified copies of the death certificate are issued by Jefferson County Health Department as well as by Missouri Department of Health and Senior Services - Bureau of Vital Records.
Vital Records Office Record
Local Health Department
Jefferson County · Jefferson County Health Department
Phone
Office
1515 Peach Tree Plaza Court, Hillsboro, MO 63050
Website
Certified copies
Issued the same day
Order online
Local rule
- Certificates are also issued at the Arnold office, 1818 Lonedell Rd. A requester who is not a direct family member calls first to learn which further documents are needed.
Certified copy fees
| First certified copy | $14 |
| Each additional copy ordered at the same time | $11 |
Verified November 2, 2026 · Source
Coroner or Medical Examiner Record
Medical Examiner
Jefferson County · Jefferson County Medical Examiner
Phone
Mail and offices
Jefferson County Medical Examiner
P.O. Box 100
Hillsboro, MO 63050
Verified November 2, 2026 · Source
Transferring Property in Jefferson County
Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the Recorder of Deeds.
Deeds and other real property documents for Jefferson County are recorded with the Recorder of Deeds at 729 Maple Street, Administration Center, Hillsboro, MO 63050. Phone: 1-636-797-5414.
The Recorder of Deeds charges $26 for the first page plus $3 for each additional page.
Jefferson County accepts electronic recording through CSC.
Recording Office Record
Recorder of Deeds
Jefferson County
Phone
Office
729 Maple Street, Administration Center, Hillsboro, MO 63050
E-recording
available via CSC
Fax
1-636-797-6310
Recording fees
| Base fee (first page) | $26 |
| Each additional page | $3 |
| Transfer tax on a TOD deed | No transfer tax applies to TOD deeds |
RSMo 59.310.6(1), 59.319, 59.321, 59.800, 50.1190
Verified October 16, 2026 · Source
Forms that put a death on the title
- Free forms: Affidavit of Heirship Form
Probate Attorneys Serving Jefferson County
Missouri allows informal probate, so many families settle straightforward estates in Jefferson County without hiring an attorney. A probate attorney earns the fee when the estate is contested, includes a business or out-of-state real estate, has unclear or insolvent debts, or when beneficiaries disagree.
Probate attorney fees in Missouri are set by statute as a percentage of the estate's value, so every Jefferson County attorney charges the same schedule. Price isn't the variable — experience with the Circuit Court - Probate Division and responsiveness are.
A probate attorney files the petition with the Circuit Court - Probate Division, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.
Festus practice of attorney Jackie Gonz, who opened her own practice in 1995 and serves Ste. Genevieve, Jefferson, Perry, St. Francois, Cape Girardeau, Madison, and Washington counties. The firm is led by divorce and child custody work and also lists estate planning and guardianship among the matters it handles. Evening and weekend appointments are available by request.
Law Offices of Stephen J. Hoffmann, serving St. Louis County, St. Louis City, Jefferson County, and St. Charles County. Guides executors and administrators through full administration, small-estate procedures, and petitions to determine heirship, and handles will and trust contests and removal of a personal representative. Initial consultations are free.
Serves St. Charles County from Lake St. Louis, with offices in St. Charles and O'Fallon (by appointment). Guides executors through Missouri probate, from filing the will and creditor notice to court-approved distribution, and handles contested will and trust disputes, guardianships, and conservatorships. Founder Charles J. Moore has practiced since 2005; consultations are free.
Park Hills firm serving the Farmington area and the Missouri Parkland, with attorneys Eric C. Harris and Ashlee F. Harris. Handles filing wills with the probate court and probate matters, adult and minor guardianships, and the drafting of wills and trusts alongside real estate and family law. Ashlee F. Harris served as 2016 president of the 24th Judicial Circuit Bar Association.
Founded in Ste. Genevieve, with additional offices in Festus and Perryville reaching Jefferson and Perry counties. Handles trust and probate administration for families settling an estate, along with revocable trust planning, wills, powers of attorney, asset protection, estate tax and Medicaid planning, and business succession. James M. Kreitler directs the estate planning practice.
Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.
Legal Sources
(9)·
- Mo. Sup. Ct. Op. R. 21.01(a)(12)-(13); RSMo §§ 488.012, 483.580
- RSMo § 473.153(1) (statutory minimum: 5% first $5K, 4% next $20K, 3% next $75K, 2.75% next $300K, 2.5% next $600K, 2% over $1M, on personal property administered and court-ordered real estate sales)
- RSMo §§ 473.023 (court or clerk grants letters), 473.073 (clerk or court admits the will and grants letters), 473.047 (judge or clerk grants a certificate of probate), 473.065 (self-proved will)
- RSMo §§ 473.033, 473.360, 473.380, 473.397, 473.403, 473.444
- RSMo 473.017 (application for letters - content); 473.020 (who may apply / time limits); 473.023 (court or clerk to grant letters); 473.073 (proof required for probate and grant of administration); 473.110 (priority for letters); 473.780-.843 (independent administration)
- RSMo 59.310.6(1), 59.319, 59.321, 59.800, 50.1190
- Jefferson County Circuit Court - Probate Division, official page
- Jefferson County Recorder of Deeds, official page
- Jefferson County vital records and death investigation offices, official page
Data sourced from Missouri statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.
Tools for Settling an Estate in Missouri
Free tools for settling an estate in Missouri: whether probate is needed, executor and trustee pay, creditor deadlines and taxes. Run each tool for Missouri.
How Do I Settle an Estate?
Settling an estate in Missouri: the personal representative files the estate inventory within 30 daysRSMo §§ 473.233, 473.240Verified Sep 15, 2026View source of appointment; creditors have 6 monthsRSMo §§ 473.033, 473.360, 473.380, 473.397, 473.403, 473.444Verified Oct 18, 2026View source to present claims; a simple estate closes in 6 months to 12 months.
See the Steps
How Do I Settle a Trust?
Settling a trust in Missouri happens outside court: the trustee acts under the state's Uniform Trust CodeMo. Rev. Stat. § 456.1-101 et seq. (Missouri Uniform Trust Code)Verified Oct 17, 2026View source, notifies the beneficiaries within 120 daysRSMo §§ 456.8-813, 456.10-1005Verified Sep 15, 2026View source, then pays the debts and distributes under the trust's terms.
See the Steps
Can I Self-File Probate?
Missouri has no statewide fill-in probate petition, so the opening petition is drafted as a legal pleading, and informal probate is availableRSMo §§ 473.023 (court or clerk grants letters), 473.073 (clerk or court admits the will and grants letters), 473.047 (judge or clerk grants a certificate of probate), 473.065 (self-proved will)Verified Sep 8, 2026View source.
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