What to Do When Someone Dies in Jefferson County, Missouri

Probate in Jefferson County runs through the Circuit Court - Probate Division: prove the will, settle the debts, and pass the house to the heirs. Here is how the local process works—and what each step actually costs.

When someone dies in Jefferson County, settling their estate runs through the Circuit Court - Probate Division. This page covers the court record, whether probate is required, what it costs, how to file, transferring property, and the local attorneys who handle probate here.

Probate Court Record

Circuit Court - Probate Division

Jefferson County · 23rd Judicial Circuit

Address

300 Main StreetHillsboro, MO 63050Mailing: PO Box 100, Hillsboro, MO 63050

Fax

636-797-5073

Hours

Mon-Fri 8:00am-5:00pm
Visit court website →
Paper filing availableE-filing required for attorneysWalk-ins acceptedSelf-filing allowed

County forms

Probate Division 4 direct line: 636-797-5443. Other 23rd Circuit judges include Joseph A. Rathert, Edward L. Page, Travis D. Partney, Victor J. Melenbrink.

Verified July 5, 2026 · Source

How Probate Works in Jefferson County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Jefferson County, probate runs through the Circuit Court - Probate Division at 300 Main Street, Hillsboro. The court sits in the 23rd Judicial Circuit. E-filing here is required, not optional — true in only 4 Missouri counties.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Missouri intestacy law when there is no will.

Most Missouri estates take 12 months to 18 months to move through this process. The 6 monthsRSMo § 473.360Verified Sep 8, 2026View source creditor claim window is the largest fixed piece of that timeline — a mandatory wait regardless of how simple the estate is.

What Probate Costs in Jefferson County

What probate costs in Jefferson County, Missouri comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Circuit Court - Probate Division at 300 Main Street, Hillsboro. The court is part of the 23rd Judicial Circuit.

The Circuit Court - Probate Division charges $115 - $565 (based on estate value)Mo. Sup. Ct. Op. R. 21.01(a)(12)-(13); RSMo §§ 488.012, 483.580Verified Sep 8, 2026View source to open a probate case. Additional filings during administration — inventory, accounting, the final petition — add to the total.

E-filing is mandatory for attorneys filing at the Circuit Court - Probate Division (https://www.courts.mo.gov/page.jsp?id=50531). Self-represented filers can request a paper-filing exemption.

Estimate the costs for this estate:

Missouri sets attorney fees by statute — a percentage of the estate's gross value. Every attorney charges the same schedule, so the decision to hire one comes down to complexity, not price.

Executor compensation is also statutory in Missouri. Family executors who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

Missouri requires publishing creditor notice in a local newspaper, typically $200–$500. Professional appraisals for real estate or business interests add $300–$600 per asset.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%RSMo §§ 473.157 (requirement), 473.160 (waiver by will)Verified Sep 8, 2026View source of estate value annually.

Probate in Missouri typically runs 12 months to 18 months, and costs accrue throughout that period.

How to File Probate at the Circuit Court - Probate Division

If you're handling probate yourself in Jefferson County, Missouri, you can file at the Circuit Court - Probate Division in person or by mail. E-filing is mandatory for attorneys but families filing without one are exempt and can use paper forms. The court sits in the 23rd Judicial Circuit.

How to File Your Documents

Paper Filing Available

You can file your probate documents in person or by mail. While attorneys are required to e-file in Jefferson County, families handling probate themselves are exempt and can file on paper.

E-Filing Also Available

If you prefer, you can file electronically through the state's online system. This is optional for families filing without an attorney.

View E-Filing Information

Paper Filing Required For

  • •Self-represented (non-attorney) filers may file paper documents in person at the Clerk's Office

Can You File Without an Attorney?

Not every estate requires an attorney. Estate size, asset types, and whether beneficiaries agree determine if self-filing at the Circuit Court - Probate Division is realistic.

For a full cost comparison and filing checklist, see the Jefferson County Self-Filing Assessment.

Jefferson County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Before You File

Attorneys required to e-file per Missouri Supreme Court Rule 103. Non-attorneys may file in person at 2nd floor Clerk's Office.

Source

Document Requirements

23rd Judicial Circuit Local Court Rules (Rule 72 on Probate Division) and Probate Filing Fee Sheet available on county website.

Source

Jefferson County Forms

This county uses specific forms in addition to state-standard forms. Using the correct forms helps avoid delays or rejected filings.

Small Estate Packet (With a Will)

Download

Self-represented small estate affidavit filing when a will exists

Small Estate Packet (Without a Will)

Download

Self-represented small estate affidavit filing with no will

Adult Guardianship & Conservatorship Initial Filing Packet

Download

Petition for guardian/conservator of an adult

Minor Guardianship & Conservatorship Packet

Download

Petition for guardian/conservator of a minor

Before You Go

Walk-ins accepted

You can file in person without an appointment. Non-attorneys may physically file at the Clerk's Office, 2nd floor, Circuit Court building in Hillsboro.

What to Bring

To file at the Circuit Court - Probate Division you need: the original will (or proof there isn't one), a certified death certificate, contact information for all heirs and beneficiaries, and a summary of what the estate owns and owes.

Transferring Property in Jefferson County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the Recorder of Deeds.

Deeds and other real property documents for Jefferson County are recorded with the Recorder of Deeds, led by Recorder of Deeds Debbie Dunnegan-Waters, at 729 Maple St, Administration Center, Hillsboro, MO 63050. Phone: 636-797-5414.

The Recorder of Deeds charges $26 for the first page plus $3 for each additional page.

Jefferson County accepts electronic recording through CSC.

Recording Office Record

Recorder of Deeds

Jefferson County · Recorder of Deeds · Debbie Dunnegan-Waters

Address

729 Maple St, Administration CenterHillsboro, MO 63050

Fax

636-797-6310

E-recording

Available via CSC

Recording fees

Base fee (first page)$26
Each additional page$3
Transfer tax on a TOD deedExempt

RSMo 59.310.6(1), 59.319, 59.321, 59.800, 50.1190

Verified September 7, 2026 · Source

Probate Attorneys Serving Jefferson County

Missouri allows informal probate, so many families settle straightforward estates in Jefferson County without hiring an attorney. A probate attorney earns the fee when the estate is contested, includes a business or out-of-state real estate, has unclear or insolvent debts, or when beneficiaries disagree.

Probate attorney fees in Missouri are set by statute as a percentage of the estate's value, so every Jefferson County attorney charges the same schedule. Price isn't the variable — experience with the Circuit Court - Probate Division and responsiveness are.

A probate attorney files the petition with the Circuit Court - Probate Division, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

FirmSt. Louis, MO

Amen, Gantner & Capriano, Your Estate Matters, L.L.C.

Since 2012 · Serves 4 counties

Serves St. Louis County and surrounding metro communities including Ballwin, Chesterfield, and Clayton. Represents executors, personal representatives, and heirs through probate and trust administration, from creditor notification and appraisals to intestate succession and contested will disputes over validity, undue influence, and testator capacity. Runs free public estate planning seminars.

PracticesEstate PlanningElder LawGuardianshipSpecial Needs Planningand 3 more

Office
10733 Sunset Office Dr, Suite 425St. Louis, MO 63127

FirmSt. Louis, MO

Fritz Law LLC

Since 2018 · Serves 4 counties

Handles probate for families in St. Louis County, St. Louis City, St. Charles County, and Jefferson County. Filings run from application for probate of will, refusal of letters, small estate affidavits, and determination of heirship through independent and supervised administration, alongside guardianship, conservatorship, and probate litigation. The first conversation with a lawyer is free.

PracticesEstate AdministrationTrust AdministrationProbate LitigationGuardianshipProbate Administration

Office
8909 Ladue RdSt. Louis, MO 63124
Free consultation

FirmFestus, MO

Gonz Law Firm, LLC

Serves 2 counties

Festus firm with a second office in Ste. Genevieve, serving Jefferson, Ste. Genevieve, Perry, St. Francois, and Cape Girardeau counties. The practice is led by family law and personal injury; the firm also lists probate estate and guardianship among the matters it handles. Evening and weekend appointments by request.

PracticesEstate PlanningGuardianshipFamily LawProbate Administration

Office
386 Festus Centre DrFestus, MO 63028

FirmSt. Louis, MO

Hoffmann Legal Services

Serves 3 counties

Represents clients across the St. Louis metropolitan area, including St. Louis County, St. Louis City, Jefferson County, and St. Charles County. Works with administrators and executors through probate and estate administration and the responsibilities that come with the role, alongside estate planning. Initial consultations are free.

PracticesEstate PlanningEstate AdministrationProbate Administration

Office
105 Concord Plaza, Suite 209St. Louis, MO 63128
Free consultation

FirmSt. Louis, MO

Probate Law Center, PC

Serves 3 counties

Serves the southwest St. Louis metro from Old Tesson Road, where attorney Richard J. Keyes has practiced for more than 35 years. Handles estate and probate administration — wills, trusts, powers of attorney, and guardianship — and probate litigation over disputes that arise in administering an estate, including the validity of a will. The initial consultation is free.

PracticesEstate PlanningTrust AdministrationProbate LitigationGuardianshipProbate Administration

Office
12300 Old Tesson Rd, Suite 100-BSt. Louis, MO 63128
Free consultation

FirmSt. Louis, MO

St. Louis Estate Planning LLC

Since 2015 · Serves 4 counties

Handles probate and trust administration for St. Louis families from its Dougherty Ferry Road office, collecting assets that passed without a beneficiary designation or trust. The first meeting is free, estate and trust administration meetings can be held in person or over Zoom, and the firm publishes its fee ranges on its own site.

PracticesEstate PlanningTrust AdministrationProbate Administration

Office
2705 Dougherty Ferry Rd, Suite 200St. Louis, MO 63122
Free consultationVirtual consultations
See all 10 firms serving Jefferson County→

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

Data sourced from Missouri statutes and official state code. How we research.