What to Do When Someone Dies in Columbia County, Florida

How probate works in Columbia County: the Clerk of Circuit Court record, what the process costs, and how to file there.

Probate Court Record

Columbia County Clerk of Circuit Court

Columbia County · 3rd Judicial Circuit

Hours

Monday-Friday 8:00 AM-5:00 PM

Office

173 Northeast Hernando Avenue, Lake City, FL 32055

Filing in person

Walk-ins accepted

Self-represented filing

Allowed

Self-help forms

E-filing

Required for attorneysE-filing mandatory for attorneys since April 1, 2013. Optional for self-represented parties. Statewide Florida Courts E-Filing Portal for all circuit courts.

Filing in person

Walk-ins acceptedFor a disposition of personal property without administration, the filer brings the documents to the Probate Division, where staff help complete the petition. The office is open weekdays from 8 a.m. to 5 p.m.

Self-represented filing

AllowedFor disposition of personal property without administration, Probate Division staff help complete the petition and present it to the presiding probate judge once the required documents are gathered. The procedure is not available when real property is involved. The Clerk cannot give legal or procedural advice.

Verified October 15, 2026 · Source

How Probate Works in Columbia County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Columbia County, probate runs through the Clerk of Circuit Court at 173 Northeast Hernando Avenue, Lake City. The court sits in the 3rd Judicial Circuit.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Florida intestacy law when there is no will.

Most Florida estates take 9 months to 12 months to move through this process. Creditors have 3 monthsFla. Stat. §§ 733.2121, 733.702 (later of 3 months from first publication or 30 days from service on a served creditor), 733.703, 733.705, 733.707, 733.710Verified Oct 18, 2026View source to present a claim, counted from the first publication of the notice to creditors.

What Probate Costs in Columbia County

What probate costs in Columbia County, Florida comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Clerk of Circuit Court at 173 Northeast Hernando Avenue, Lake City. The court is part of the 3rd Judicial Circuit.

Florida charges $400Fla. Stat. §§ 28.2401(1)(g), (3); 44.108(1)Verified Oct 17, 2026View source to open probate, the same in every county. Additional filings during administration — inventory, accounting, the final petition — add to the total.

Estimate the costs for this estate:

Attorney fees in Florida are based on reasonable compensation — usually hourly billing or a flat fee for the engagement.

Florida sets executor compensation on a statutory schedule that is presumed reasonable — about $15,000 on a $500,000 estate, roughly 3.0%Fla. Stat. § 733.617Verified Sep 8, 2026View source. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

Florida requires publishing notice to creditors in a local newspaper, and the estate pays for it.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Industry surety premium estimate; the bond itself under Fla. Stat. § 733.402Verified Sep 8, 2026View source of estate value annually.

Probate in Florida typically runs 9 months to 12 months, and costs accrue throughout that period.

How to File Probate at the Clerk of Circuit Court

Probate cases in Columbia County, Florida are filed at the Clerk of Circuit Court. The court sits in the 3rd Judicial Circuit.

Beside the filing office, the court lists a separate line for Probate / Baker Act / Marchman Act.

Can You File Without an Attorney?

Florida has no statewide fill-in probate petition, so the opening petition is drafted as a legal pleading, and informal probate is not available.

For a full cost comparison and filing checklist, see the Columbia County Self-Filing Assessment.

Columbia County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Before You File

Original wills are deposited with the death certificate

The custodian of a will deposits the original with the Clerk within ten days of learning of the death (Fla. Stat. 732.901), and the Clerk requires a death certificate to be filed with it. The depositor receives a Receipt for Deposit of Will showing the file number.

Source

Document Requirements

Disposition without administration attachments

The Clerk lists the original will if one exists, the death certificate, the funeral home statement showing who paid, notarized consents from all heirs, and statements for the assets to be transferred. The filing fee is due when the petition is filed.

Source

What to Bring

Filed with the opening petition at the Clerk of Circuit Court: Verified Petition for Administration drafted to Fla. Prob. R. 5.200 (petitioner interest, decedent data, beneficiaries, venue, § 733.301 priority, will statement, asset value); Original of the decedent's last will and any codicils (deposited with the court within 10 days of knowledge of death, Fla. Stat. § 732.901), in a testate estateFla. Stat. §§ 733.101-733.402 (venue, petition, appointment, letters, bond); Fla. Prob. R. 5.200 (petition), 5.235 (issuance of letters, bond), 5.030 (attorney required)Verified Aug 24, 2026View source.

Death Certificates and the Medical Examiner in Columbia County

In Florida a death is registered locally, and in Columbia County certified copies of the death certificate are issued by Florida Department of Health in Columbia County as well as by Florida Department of Health - Bureau of Vital Statistics.

Vital Records Office Record

Local Registrar

Columbia County · Florida Department of Health in Columbia County

Office

217 Northeast Franklin Street, Lake City, FL 32055

Certified copies

At the counter

Local rule

  • A legible copy of a valid driver license, passport, state-issued ID or military identification card accompanies every request.

Verified November 2, 2026 · Source

Coroner or Medical Examiner Record

District Medical Examiner

Columbia County · Medical Examiner's Office

Hours

Monday-Friday 8:00 AM-4:00 PM

Office

4368 North Davis Street, Jacksonville, FL 32209-4502

Serves this county

City of Jacksonville Medical Examiner's Office (District 3 (Columbia and Hamilton Counties, served by District 4))

Verified November 2, 2026 · Source

Transferring Property in Columbia County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the Clerk of the Circuit Court.

Deeds and other real property documents for Columbia County are recorded with the Clerk of the Circuit Court at 173 Northeast Hernando Avenue, Lake City, FL 32055. Phone: 1-386-758-1342. Hours: Monday-Friday 8:00 AM-5:00 PM.

The Clerk of the Circuit Court charges $10 for the first page plus $9 for each additional page.

Columbia County accepts electronic recording through Hopdox.

Recording Office Record

Clerk of the Circuit Court

Columbia County

Hours

Monday-Friday 8:00 AM-5:00 PM

Office

173 Northeast Hernando Avenue, Lake City, FL 32055

E-recording

available via Hopdox

Fees

Recording fees

Base fee (first page)$10
Each additional page$8.5

Fla. Stat. 28.24(13), (13)(c), (13)(d), (13)(e); Fla. Stat. 201.02(1)(a)

Verified October 16, 2026 · Source

Probate Attorneys Serving Columbia County

Florida uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Columbia County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Florida uses a presumed-reasonable fee schedule for probate attorneys — the percentages are a starting point that can be negotiated, especially for simple estates. Columbia County firms typically follow the schedule for routine work and negotiate on complex matters.

A probate attorney files the petition with the Clerk of Circuit Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

Solo PracticeGainesville, FL

Clayton-Johnston, P.A.

Since 1927 · Serves 11 counties

Gainesville firm founded in 1927 by E.G. Baxter and E.A. Clayton, one of the oldest continuously operated law firms in Florida. Handles estate administration, probate, trust administration, and asset-protection and charitable trusts for families across eleven north-central Florida counties, from Alachua and Marion to Lafayette, Dixie, and Putnam.

PracticesEstate PlanningTrust AdministrationProbateTax Planningand 3 more

Office
18 NW 33rd CourtGainesville, FL 32607

FirmLake City, FL

Robinson, Kennon & Kendron, P.A.

Serves 3 counties

Lake City firm in the historic Ogden House, serving Columbia and Suwannee counties and North Florida through Jacksonville. Seven attorneys carry probate and trust administration from opening through final distribution, and also handle guardianship administration for court-appointed guardians and nursing-home Medicaid planning. More than 100 years of collective experience.

PracticesEstate PlanningTrust AdministrationProbateElder Lawand 2 more

Office
582 West Duval StreetLake City, FL 32055

FirmLive Oak, FL

Sellers, Taylor & Morrison, P.A.

Since 1965 · Serves 7 counties

Live Oak firm in the historic downtown, practicing since 1965 across Suwannee, Madison, Columbia, Hamilton, Lafayette, Taylor, and Dixie counties in the Third Judicial Circuit. The firm belongs to the Real Property, Probate and Trust Law Section of The Florida Bar and carries an AV Martindale-Hubbell peer rating.

PracticesEstate PlanningProbate

Office
108 West Howard StreetLive Oak, FL 32064

FirmLive Oak, FL

The Chauncey Law Firm, P.A.

Since 2007 · Serves 8 counties

North Florida firm with offices in Live Oak, Lake City, and Jacksonville, working the Third Judicial Circuit -- Suwannee, Columbia, Lafayette, Hamilton, Madison, Taylor, and Dixie counties. Handles probate, wills and estates, guardianship, and family law. Serving clients since 2007.

PracticesEstate PlanningProbateGuardianshipWills Trusts

Office
320 White AvenueLive Oak, FL 32064
Free consultation

FirmGainesville, FL

The Law Office of Knellinger & Associates

Since 1974 · Serves 12 counties

Gainesville firm serving Alachua County and north-central Florida since 1974. Handles probate and estate administration, trust administration, wills and trusts, Medicaid planning, and elder and minor guardianships. Richard Knellinger was admitted to The Florida Bar in 1974 and holds Martindale-Hubbell's AV Peer Review Rating.

PracticesEstate PlanningTrust AdministrationProbateElder Lawand 2 more

Office
2815 NW 13th Street, Suite 305Gainesville, FL 32609

FirmGainesville, FL

The Miller Elder Law Firm

Serves 8 counties

Gainesville elder law firm serving Alachua, Marion, Columbia, and neighboring north-central Florida counties. Handles probate and trust administration, guardianships, trust and estate litigation, elder financial exploitation recovery, Medicaid planning, and special needs planning. Shannon M. Miller has been board certified by The Florida Bar in Elder Law since 2011.

PracticesEstate PlanningTrust AdministrationProbateTrust Litigationand 4 more

Office
806 NW 16th Avenue, Suite BGainesville, FL 32601
Free consultation
See all 26 firms serving Columbia County →

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

Show 3 more sources

Data sourced from Florida statutes and official state code. Fee percentages are modeled estimates; each figure's note says how. How we research.

Tools for Settling an Estate in Florida

Free tools for settling an estate in Florida: whether probate is needed, executor and trustee pay, creditor deadlines and taxes. Run each tool for Florida.

How Do I Settle an Estate?

Settling an estate in Florida: the personal representative files the estate inventory within 60 daysFla. Prob. R. 5.340; Fla. Stat. § 733.604Verified Sep 15, 2026View source of appointment; creditors have 3 monthsFla. Stat. §§ 733.2121, 733.702 (later of 3 months from first publication or 30 days from service on a served creditor), 733.703, 733.705, 733.707, 733.710Verified Oct 18, 2026View source to present claims; a simple estate closes in 6 months to 9 months.

See the Steps

How Do I Settle a Trust?

Settling a trust in Florida happens outside court: the trustee acts under the state's Uniform Trust CodeFla. Stat. § 736.0101 et seq.Verified Oct 17, 2026View source, notifies the beneficiaries within 60 daysFla. Stat. §§ 736.0813, 736.1008, 736.10081Verified Sep 15, 2026View source, then pays the debts and distributes under the trust's terms.

See the Steps

Can I Self-File Probate?

Florida has no statewide fill-in probate petition, so the opening petition is drafted as a legal pleading, and informal probate is not available.

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