What to Do When Someone Dies in Clay County, Florida

Probate in Clay County runs through the Clerk of Circuit Court: prove the will, settle the debts, and pass the house to the heirs. Here is how the local process works—and what each step actually costs.

When someone dies in Clay County, settling their estate runs through the Clerk of Circuit Court. This page covers the court record, whether probate is required, what it costs, how to file, transferring property, and the local attorneys who handle probate here.

Probate Court Record

Clerk of Circuit Court

Clay County · 4th Judicial Circuit

Address

825 N. Orange AvenueGreen Cove Springs, FL 32043

Hours

Monday - Friday, 8:00 AM - 5:00 PM
Visit court website →
Paper filing availableE-filing required for attorneysSelf-filing allowed

Departments

  • Probate / Mental Health / Guardianship904-278-3707

Mailing: P.O. Box 698, Green Cove Springs, FL 32043. Located in Judge William A. Wilkes Judicial Complex.

Verified July 3, 2026 · Source

How Probate Works in Clay County

Probate is the court-supervised process of settling someone's estate after they die — validating the will, paying debts and taxes, and transferring what's left to the heirs. In Clay County, probate runs through the Clerk of Circuit Court at 825 N. Orange Avenue, Green Cove Springs. The court sits in the 4th Judicial Circuit. Clay County shares the 4th Judicial Circuit with Duval and Nassau.

The personal representative opens the case, gives notice to heirs and creditors, files an inventory of the estate's assets, settles outstanding debts and taxes, and then distributes the remainder under the will — or under Florida intestacy law when there is no will.

Most Florida estates take 9 months to 12 months to move through this process. The 3 monthsFla. Stat. § 733.702Verified Sep 8, 2026View source creditor claim window is the largest fixed piece of that timeline — a mandatory wait regardless of how simple the estate is.

What Probate Costs in Clay County

What probate costs in Clay County, Florida comes down to a handful of line items — the court filing fee, attorney and executor compensation, publication, and sometimes a bond — scaled by the estate's size and whether the will is contested. The case itself runs through the Clerk of Circuit Court at 825 N. Orange Avenue, Green Cove Springs. The court is part of the 4th Judicial Circuit.

Probate matters are handled through the Probate / Mental Health / Guardianship. Filing and payment go through these offices, not the main clerk window.

Florida charges $399Fla. Stat. § 28.2401(1)(g), (3)Verified Sep 8, 2026View source to open probate, the same in every county. Additional filings during administration — inventory, accounting, the final petition — add to the total.

E-filing is mandatory for attorneys filing at the Clerk of Circuit Court (https://www.myflcourtaccess.com/). Self-represented filers can request a paper-filing exemption.

Estimate the costs for this estate:

Attorney fees in Florida are based on reasonable compensation — usually hourly billing or a flat fee for the engagement.

Executor compensation is based on reasonable pay for time and effort. Family members who are also beneficiaries often waive the fee — executor pay is taxable income while inheritances are not.

Florida requires publishing creditor notice in a local newspaper, typically $200–$500. Professional appraisals for real estate or business interests add $300–$600 per asset.

A surety bond may be required unless the will waives it or all beneficiaries consent. Premiums run roughly 0.5%Fla. Stat. § 733.402Verified Sep 8, 2026View source of estate value annually.

Probate in Florida typically runs 9 months to 12 months, and costs accrue throughout that period.

How to File Probate at the Clerk of Circuit Court

If you're handling probate yourself in Clay County, Florida, you can file at the Clerk of Circuit Court in person or by mail. E-filing is mandatory for attorneys but families filing without one are exempt and can use paper forms. The court sits in the 4th Judicial Circuit.

Filings here are routed through the Probate / Mental Health / Guardianship. Confirm with the office which intake handles the petition type you're filing.

How to File Your Documents

Paper Filing Available

You can file your probate documents in person or by mail. While attorneys are required to e-file in Clay County, families handling probate themselves are exempt and can file on paper.

E-Filing Also Available

If you prefer, you can file electronically through the state's online system. This is optional for families filing without an attorney.

View E-Filing Information

Can You File Without an Attorney?

Not every estate requires an attorney. Estate size, asset types, and whether beneficiaries agree determine if self-filing at the Clerk of Circuit Court is realistic.

For a full cost comparison and filing checklist, see the Clay County Self-Filing Assessment.

Clay County Filing Requirements

These are specific requirements for filing probate in this county. Following these guidelines will help avoid delays or rejected filings.

Other Requirements

Low Bono Program for probate matters

The Clay County Clerk's Office Low Bono Program offers low-cost in-person or online/remote meetings with licensed attorneys for Family Law, Probate, and Domestic Violence cases.

Source

What to Bring

To file at the Clerk of Circuit Court you need: the original will (or proof there isn't one), a certified death certificate, contact information for all heirs and beneficiaries, and a summary of what the estate owns and owes.

Transferring Property in Clay County

Clearing title to real estate after a death, whether by a personal representative’s deed, an affidavit of survivorship, or a court order, happens at the Clerk of the Circuit Court and Comptroller.

Deeds and other real property documents for Clay County are recorded with the Clerk of the Circuit Court and Comptroller at 825 North Orange Avenue, Green Cove Springs, FL 32043. Phone: 904-284-6302. Hours: Monday-Friday 8:00 AM - 5:00 PM.

Documents submitted by mail go to P.O. Box 698, Green Cove Springs, FL 32043.

The Clerk of the Circuit Court and Comptroller charges $10 for the first page plus $9 for each additional page.

Clay County accepts electronic recording through Simplifile, e-Docs Solutions, CSC, Hopdox, eRecording Partners Network (ePN), File and Go.

Recording Office Record

Clerk of the Circuit Court and Comptroller

Clay County

Address

825 North Orange AvenueGreen Cove Springs, FL 32043Mailing: P.O. Box 698, Green Cove Springs, FL 32043

Hours

Monday-Friday 8:00 AM - 5:00 PM

E-recording

Available via Simplifile, e-Docs Solutions, CSC, Hopdox, eRecording Partners Network (ePN), File and GoE-recording info →
Visit recorder website →

Recording fees

Base fee (first page)$10
Each additional page$8.5

Fla. Stat. 28.24(13), (13)(c), (13)(d), (13)(e); Fla. Stat. 201.02(1)(a)

Verified September 4, 2026 · Source

Probate Attorneys Serving Clay County

Florida uses formal, court-supervised probate, which makes an attorney worthwhile for most estates in Clay County — the filing sequence, notice requirements, and accounting leave little room for error. Estates under the small-estate threshold are the usual exception.

Florida uses a presumed-reasonable fee schedule for probate attorneys — the percentages are a starting point that can be negotiated, especially for simple estates. Clay County firms typically follow the schedule for routine work and negotiate on complex matters.

A probate attorney files the petition with the Clerk of Circuit Court, publishes the required creditor notices, prepares the inventory and accounting, handles creditor claims and tax filings, and guides the final distribution. They represent the personal representative — not the beneficiaries — a distinction that matters if a dispute develops.

Solo PracticeJacksonville, FL

Elrod & Elrod, P.A.

Since 1966 · Serves 15 counties

Jacksonville firm handling estate administration for families across northeast Florida, from Duval and Clay through Marion and Suwannee counties. Opens probate estates, investigates creditor claims, addresses estate and income taxes, and distributes assets to heirs; also drafts wills, trusts, and advance directives. Robert W. Elrod, Jr. continues a practice his father started in 1966.

PracticesEstate PlanningTrust AdministrationProbate AdministrationWills Trusts

Office
233 East Bay Street, 10th Floor, Suite 1032Jacksonville, FL 32202
Free consultation

FirmSt. Augustine, FL

Ginn & Patrou, PA

Serves 4 counties

St. Augustine firm on A1A Beach Boulevard with a second office in Jacksonville, handling St. Johns and Duval County probate and trust administration. Guides personal representatives through formal administration and small-estate dispositions, and pairs that with estate planning, elder law, and tax work. Jonathan P. Hermes is Board Certified by The Florida Bar in Wills, Trusts and Estates.

PracticesEstate PlanningTrust AdministrationElder LawTax PlanningProbate Administration

Office
460 A1A Beach BlvdSt. Augustine, FL 32080
Free consultationVirtual consultations

Solo PracticeSt. Augustine, FL

Law Office of Brittany Fraser Keith, PLLC

Serves 4 counties

St. Augustine solo practice serving St. Johns, Putnam, Flagler, and Clay counties. Handles estate planning, probate, estate and trust administration, and sealing and expungement. Brittany Fraser Keith is a St. Augustine native and offers consultations of up to an hour at no charge.

PracticesEstate PlanningTrust AdministrationProbate AdministrationSealing ExpungementWills Trusts

Office
1510 N. Ponce De Leon Blvd., Suite BSt. Augustine, FL 32084
Free consultation

FirmJacksonville, FL

Law Office of David M. Goldman PLLC

Since 2008 · Serves 6 counties

Jacksonville firm serving Duval, Clay, St. Johns, Nassau, and Baker counties, with a satellite office in Ponte Vedra Beach. Handles formal and summary probate administration, probate and trust litigation, guardianship, elder law and Medicaid crisis planning, and asset protection trusts. Practicing as this firm since 2008.

PracticesEstate PlanningTrust AdministrationProbate LitigationTrust Litigationand 4 more

Office
4115 Hendricks AvenueJacksonville, FL 32207
Free consultationVirtual consultations

Solo PracticeJacksonville, FL

Lim & Company, P.L.

Since 2007 · Serves 4 counties

Jacksonville solo practice serving Duval, Clay, Nassau, and St. Johns counties. Ella Lim (Hae Kyung Lim) established the office in 2007 and handles estate planning, probate, guardianship, and business law. Concierge approach: the attorney travels to the client, with video conferencing also available.

PracticesEstate PlanningGuardianshipProbate AdministrationWills Trusts

Office
P.O. Box 350911Jacksonville, FL 32235
Virtual consultations

FirmJacksonville, FL

Schnauss Naugle Law

Since 2001 · Serves 3 counties

Jacksonville firm serving Duval, Clay, and Nassau counties since 2001, and representing out-of-state families who have a Florida estate or probate matter. Attorneys Katherine Schnauss Naugle and Ellen Ball handle probate and estate administration, guardianship, and elder law, and represent estate beneficiaries during probate and trust administration.

PracticesEstate PlanningTrust AdministrationElder LawGuardianshipProbate Administration

Office
810 Margaret St.Jacksonville, FL 32204
See all 28 firms serving Clay County→

Firm listings are for informational purposes only. SimplyTrust does not endorse or recommend any specific firm or attorney. Contact firms directly to verify their current practice areas and availability.

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Legal Sources

Data sourced from Florida statutes and official state code. How we research.