Planning ahead for your Airtable accounts

Lifetime transfer options and steps to take now for Formagrid, Inc. (Airtable) accounts

Formagrid, Inc. (Airtable)

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Airtable Support

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Airtable Support (workspace and base ownership transfer)

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Verified Jul 2026

Formagrid, Inc. (Airtable) does not guarantee transfer of accounts after death. Lifetime planning provides options for managing accounts and controlling who has access to them.

How to protect your Airtable accounts

5 lifetime planning steps for your Airtable accounts:

1
Add a second Owner to every workspace you control. A workspace owner owns all of its bases and interfaces, so a co-owner can keep the data and billing alive without going through Airtable Support if you become unavailable.
2
List your workspaces and the important bases inside them where your executor will find it, so the data you built can be identified and preserved.
3
Note that your Airtable account exists and which email it uses, so your executor can identify it. Transferring ownership and exporting data both require account access, so note that the account holds data worth preserving.
4
Note which workspace holds the active payment method. Billing follows the workspace and keeps charging after an ownership transfer until the new owner updates the card, so flag where the billing lives.
5
Export and keep an offline copy of any bases that matter. Download each view to CSV and save attached files promptly, since attachment URLs in a CSV export expire within hours.

Family sharing

Airtable has no consumer family-sharing or pooling program. The unit that is shared is the workspace (or an individual base): collaborators are invited at permission levels from read-only up to Creator, and a workspace can have more than one Owner. Because a workspace owner owns all bases and interfaces inside it, adding a second Owner is the practical way to make sure the data and billing survive if the original owner is gone. The personal Airtable login itself is not shareable or transferable.

Should you save your passwords for your family?

Some people store account passwords so a family member can sign in later. The practice has three practical limits:

  • Two-factor authentication often blocks it. Most accounts require a second factor — a code sent to a phone, an authenticator app, a passkey, or a physical key. A saved password alone frequently does not grant access, and the recovery codes that would are easy to lose or let go stale.
  • It usually conflicts with the platform's terms. Most operators prohibit account sharing and signing in as another person, including after a death. Stored credentials are not the operator's recognized access path, and using them can violate the terms of service.
  • Operators provide other paths. Where an operator offers a designation tool — Apple's Legacy Contact, Google's Inactive Account Manager, a beneficiary designation — that mechanism grants access the operator recognizes. A password manager's own emergency-access or legacy feature passes credentials through a controlled process. Digital assets named in a will or trust give a fiduciary authority under each state's Revised Uniform Fiduciary Access to Digital Assets Act (RUFADAA).

Frequently asked questions

Add a second Owner to every workspace you control, since a workspace owner owns all of its bases and interfaces and a co-owner can keep the data and billing alive without going through Airtable Support. List your workspaces and key bases for your executor, note which workspace holds the active payment method, and keep an offline CSV export of any bases that matter, downloading attachments promptly because their export URLs expire within hours.

The Airtable Terms of Service state that the Terms and the rights granted under them "may not be transferred or assigned by you without our prior express written consent," so the personal login is not a transferable asset. What a will can direct is the data: the workspaces and bases the person built. Naming a second workspace Owner while alive is the mechanism Airtable documents for keeping that data and its billing under someone else's control, and a will or letter of instruction can identify which workspaces and bases the estate should look for.

No. Airtable publishes no death, bereavement, or estate policy, and its Terms of Service contain no death or estate provision. The published paths that touch the situation are the ownership-transfer articles (a workspace owner promotes another collaborator to Owner; on Enterprise and Business plans an account admin can reassign ownership from the admin panel) and the account-deletion article. A sole-owner death falls to Airtable Support, which reviews these requests case by case.

Listing the Airtable account in an estate inventory identifies it for a fiduciary, who works through the operator's official channels to manage or close it.

Airtable does not offer beneficiary designations, so there is no program-level mechanism for directing accounts to a specific person at death.

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Sources

Data sourced from Formagrid, Inc. (Airtable) primary sources (7 pages reviewed). How we research.