How to protect your Airtable account while you are alive
There is no way to name a beneficiary or successor on an Airtable account. While the account holder is alive, Formagrid allows transferring the account.
Formagrid decides requests about an Airtable account after a death case by case, so nothing in its terms promises a survivor anything; what the account holder sets up in advance is what holds. There is no way to name a beneficiary or successor on an Airtable account. While the account holder is alive, Formagrid allows transferring the account.
How to protect your Airtable accounts
Naming who acts after a death
- Designation
There is no way to name a successor on an Airtable account. Adding a second Owner to a workspace is the practical way to keep its data and billing going if the original owner is gone.1
What Formagrid, Inc. (Airtable)'s terms say about sharing and transfers4
- Pooling with family
Airtable has no consumer family-sharing or pooling program. What is shared is a workspace or an individual base.1
- Workspace roles and admin access
Collaborators are invited to a workspace or base at permission levels from read-only up to Creator, and a workspace can have more than one Owner.1
Airtable strongly encourages that every workspace have multiple owners, and says workspace Owners should proactively add at least one additional Owner.1
- Transferring the account or registration
The personal Airtable login is not shareable or transferable, but a workspace owner can transfer ownership of a workspace or move individual bases to another workspace.1
A workspace with only 1 owner must have its ownership transferred to another user's Airtable account before that owner removes themselves from it or updates permissions.1
- Exporting and backing up data
Each view can be downloaded to CSV, which writes the records and their attachment filenames and URLs to the file. A personal access token can read records through the Airtable Web API.2, 3
Airtable keeps attachment download URLs active for at least 2 hours after they are received, and recommends downloading attachments from the links in an exported CSV before those links expire.2
Should you save your passwords for your family?
Some people store account passwords so a family member can sign in later. The practice has three practical limits:
- Two-factor authentication often blocks it. Most accounts require a second factor — a code sent to a phone, an authenticator app, a passkey, or a physical key. A saved password alone frequently does not grant access, and the recovery codes that would are easy to lose or let go stale.
- It usually conflicts with the platform's terms. Most operators prohibit account sharing and signing in as another person, including after a death. Stored credentials are not the operator's recognized access path, and using them can violate the terms of service.
- Operators provide other paths. Where an operator offers a designation tool — Apple's Legacy Contact, Google's Inactive Account Manager, a beneficiary designation — that mechanism grants access the operator recognizes. A password manager's own emergency-access or legacy feature passes credentials through a controlled process. Digital assets named in a will or trust give a fiduciary authority under each state's Revised Uniform Fiduciary Access to Digital Assets Act (RUFADAA).
Sources
Data sourced from Formagrid, Inc. (Airtable) primary sources (7 pages reviewed). How we research.
Airtable customer support
Airtable Support (help center; in-product "Message support" requires signing in to the account holder's own Airtable account)
Website
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