Planning ahead for your Airtable accounts
Lifetime transfer options and steps to take now for Formagrid, Inc. (Airtable) accounts
Airtable Support (help center; in-product "Message support" requires signing in to the account holder's own Airtable account)
Airtable legal contact (Formagrid, Inc.) — the written address published in Terms of Service section 22.6; Airtable operates no estates department
Formagrid, Inc. (Airtable) does not guarantee transfer of accounts after death. Lifetime planning provides options for managing accounts and controlling who has access to them.
How to protect your Airtable accounts
5 lifetime planning steps for your Airtable accounts:
Family sharing
Airtable has no consumer family-sharing or pooling program. The unit that is shared is the workspace (or an individual base): collaborators are invited at permission levels from read-only up to Creator, and a workspace can have more than one Owner. Because a workspace owner owns all bases and interfaces inside it, adding a second Owner is the practical way to make sure the data and billing survive if the original owner is gone — Airtable itself says it "strongly encourage[s] that all workspaces have multiple owners." The personal Airtable login itself is not shareable or transferable, and Airtable Support does not add or remove workspace owners on request.
Should you save your passwords for your family?
Some people store account passwords so a family member can sign in later. The practice has three practical limits:
- Two-factor authentication often blocks it. Most accounts require a second factor — a code sent to a phone, an authenticator app, a passkey, or a physical key. A saved password alone frequently does not grant access, and the recovery codes that would are easy to lose or let go stale.
- It usually conflicts with the platform's terms. Most operators prohibit account sharing and signing in as another person, including after a death. Stored credentials are not the operator's recognized access path, and using them can violate the terms of service.
- Operators provide other paths. Where an operator offers a designation tool — Apple's Legacy Contact, Google's Inactive Account Manager, a beneficiary designation — that mechanism grants access the operator recognizes. A password manager's own emergency-access or legacy feature passes credentials through a controlled process. Digital assets named in a will or trust give a fiduciary authority under each state's Revised Uniform Fiduciary Access to Digital Assets Act (RUFADAA).
Frequently asked questions
Add a second Owner to every workspace you control — Airtable says it strongly encourages all workspaces to have multiple owners, and a workspace owner owns all of its bases and interfaces, so a co-owner keeps the data and billing manageable without anyone having to write to Airtable Support. List your workspaces and key bases for your executor, note which plan each one is on and which workspace holds the active payment method, and keep an offline CSV export of any bases that matter, downloading attachments promptly because Airtable guarantees their export URLs only for at least two hours.
The Airtable Terms of Service state that the Terms "and any rights and licenses granted hereunder, may not be transferred or assigned by you without our prior express written consent," so the personal login is not a transferable asset. What a will can direct is the data: the workspaces and bases the person built. Naming a second workspace Owner while alive is the mechanism Airtable documents for keeping that data and its billing under someone else's control, and a will or letter of instruction can identify which workspaces and bases the estate should look for.
No. A full-text reading of the Airtable Terms of Service and a scan of all 396 articles in the Airtable Help Center found no death, deceased-user, bereavement, or estate content. The published paths that touch the situation are the ownership-transfer articles (a workspace owner sets another collaborator to Owner; on Enterprise Scale and Business plans an account admin can reassign ownership from the admin panel) and the account-deletion article, which runs from inside the account holder's own signed-in account. A sole-owner death on a Free or Team plan has no published route at all.
Listing the Airtable account in an estate inventory identifies it for a fiduciary, who works through the operator's official channels to manage or close it.
Airtable does not offer beneficiary designations, so there is no program-level mechanism for directing accounts to a specific person at death.
Sources
Data sourced from Formagrid, Inc. (Airtable) primary sources (8 pages reviewed). How we research.
Airtable Support (help center; in-product "Message support" requires signing in to the account holder's own Airtable account)
Airtable legal contact (Formagrid, Inc.) — the written address published in Terms of Service section 22.6; Airtable operates no estates department
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