
How to name beneficiaries and fund a trust at Northern Trust
Beneficiaries are managed by mail. Trust paperwork is taken by mail
There are two ways to keep your Northern Trust accounts out of probate: adding beneficiary designations and retitling eligible accounts into a revocable living trust. Which approach works best depends on the account type and your overall estate plan.
With 17 product types, Northern Trust offers a range of transfer options. Some accounts support Payable on Death (POD) designations, others can be retitled into a trust, and some require probate if no beneficiary is designated. The sections below break down each step.
Beneficiary form at Northern Trust
Transfer on Death (TOD) Registration (for investment accounts) and IRA Beneficiary Designation (for IRAs).
Open the form →- Non-retirement account: complete the Transfer on Death Registration form.
- IRA: complete the IRA Beneficiary Designation form instead.
- Mail to Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986, or fax to 312-557-0411.
- Questions: Northern Funds Center, 800-595-9111, weekdays 7:00 a.m. - 5:00 p.m. Central time.
Required Documents
- Transfer on Death Registration form, completed by all registered owners (for a non-retirement Northern Funds account)
- IRA Beneficiary Designation form, completed (for a Northern Funds IRA)
- Medallion Signature Guarantee for every registered owner (when an existing Northern Funds account is changed to TOD registration, or TOD beneficiaries are added or updated). Not required when the TOD form is submitted with a New Account Application. Obtained from a commercial bank or trust company, a member firm of a national stock exchange, or another eligible guarantor institution
- Spouse's consent on the TOD form (for a resident of a community property state who names a beneficiary other than a spouse)
Required Documents
- Northern Funds New Account Application. With the entity type "Trust" checked
- Title, trustee and signature pages of the trust
- Grantor or settlor's name, taxpayer identification number and date of birth (if the grantor or settlor is different from the trustee)
- Letter of Instruction with a Medallion Signature Guarantee (to move assets from an existing account not registered to the trust). The form lists "Funds are being transferred to another Northern Funds account that is not registered to the account owner" among the situations that require a Medallion Signature Guarantee
- Non-retirement account: complete the Transfer on Death Registration form.
- IRA: complete the IRA Beneficiary Designation form instead.
- Mail to Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986, or fax to 312-557-0411.
- Questions: Northern Funds Center, 800-595-9111, weekdays 7:00 a.m. - 5:00 p.m. Central time.
Required Documents
- Transfer on Death Registration form, completed by all registered owners (for a non-retirement Northern Funds account)
- IRA Beneficiary Designation form, completed (for a Northern Funds IRA)
- Medallion Signature Guarantee for every registered owner (when an existing Northern Funds account is changed to TOD registration, or TOD beneficiaries are added or updated). Not required when the TOD form is submitted with a New Account Application. Obtained from a commercial bank or trust company, a member firm of a national stock exchange, or another eligible guarantor institution
- Spouse's consent on the TOD form (for a resident of a community property state who names a beneficiary other than a spouse)
Required Documents
- Northern Funds New Account Application. With the entity type "Trust" checked
- Title, trustee and signature pages of the trust
- Grantor or settlor's name, taxpayer identification number and date of birth (if the grantor or settlor is different from the trustee)
- Letter of Instruction with a Medallion Signature Guarantee (to move assets from an existing account not registered to the trust). The form lists "Funds are being transferred to another Northern Funds account that is not registered to the account owner" among the situations that require a Medallion Signature Guarantee
- Non-retirement account: complete the Transfer on Death Registration form.
- IRA: complete the IRA Beneficiary Designation form instead.
- Mail to Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986, or fax to 312-557-0411.
- Questions: Northern Funds Center, 800-595-9111, weekdays 7:00 a.m. - 5:00 p.m. Central time.
Required Documents
- Transfer on Death Registration form, completed by all registered owners (for a non-retirement Northern Funds account)
- IRA Beneficiary Designation form, completed (for a Northern Funds IRA)
- Medallion Signature Guarantee for every registered owner (when an existing Northern Funds account is changed to TOD registration, or TOD beneficiaries are added or updated). Not required when the TOD form is submitted with a New Account Application. Obtained from a commercial bank or trust company, a member firm of a national stock exchange, or another eligible guarantor institution
- Spouse's consent on the TOD form (for a resident of a community property state who names a beneficiary other than a spouse)
What Northern Trust says about beneficiaries and trusts
Each section is Northern Trust's own statement, with the document it comes from numbered under Sources.
Which accounts take a beneficiary2
- Investment account
Northern Funds TOD registration is available only for sole owner accounts of natural persons and joint tenants with rights of survivorship, not for trusts, corporations, tenants in common or community property registrations.1
Who can be named2
What a designation takes to be effective
- Investment account
All registered account owners complete the TOD Registration form, and their signatures must be Medallion guaranteed. The guarantee is not required when the form is submitted with a New Account Application.1
A resident of a community property state who names a beneficiary other than a spouse must obtain the spouse's consent on the TOD form.1
Beneficiary forms Northern Trust issues2
- Transfer on Death (TOD) Registration
For investment accounts. Completed by all registered account owners. Available to download.1
Return to
Fax: 1-312-557-0411
Mailing address: Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986
- IRA Beneficiary Designation
For IRAs. Available to download.2
Return to
Fax: 1-312-557-0411
Mailing address: Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986
What Northern Trust's agreement says about beneficiaries2
- Changing or revoking a designation
A Northern Funds TOD registration can be changed or revoked with clear instructions to the Northern Funds Center, Medallion signature guaranteed for all registered owners.1
Under the deposit agreement, the account owners can change POD beneficiaries on a Northern Trust deposit account at any time.3
- A designation and a will
Under the deposit agreement, a POD account is not part of any owner's estate and does not pass by will or intestacy.3
Which accounts a trust can hold1
Trust account forms Northern Trust issues2
- Northern Funds New Account Application
For investment accounts. Available to download.4
Return to
Fax: 1-312-557-0411
Mailing address: Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986
- Northern Funds Letter of Instruction
For investment accounts. Available to download.5
Return to
Mailing address: Northern Funds, 333 South Wabash Avenue, Dept. W-38, Chicago, IL 60604
What Northern Trust says about trust accounts1
- Fees
Northern Trust's retail deposit accounts require a $25,000 combined minimum initial deposit in all personal accounts.3
Accounts handled elsewhere2
- Northern Funds Center
Mutual-fund accounts held directly with Northern Funds, including TOD registrations and IRA beneficiary forms1, 2
Phone: 1-800-595-9111
Fax: 1-312-557-0411
Hours: Monday-Friday 7:00 AM-5:00 PM CT
Mailing address: Northern Funds, P.O. Box 75986, Chicago, IL 60675-5986
- Northern Trust Trust and Estate Services
Northern Trust serving as trustee: Professional Trustee Services and Delaware and Nevada trust solutions6, 7
Not in Northern Trust's published guidance4
- A beneficiary designation form, for deposit accounts
- Brokerage and wealth-management beneficiary form
- A trust account form, for deposit accounts
- How long a change takes
Sources
(2)·
Data sourced from Northern Trust primary sources (12 pages reviewed). How we research.
Download these Northern Trust instructions
A printable PDF with the steps, required documents, and contact details, verified against Northern Trust primary sources. Bring it to the branch or keep it beside the phone.
Northern Trust estate support
Wealth Management, Trust and Estate Services
Phone
Client Services
Mailing address
Website
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