How Many Death Certificates Do I Need?

Most people need 10-15 certified copies. The exact number depends on how many financial accounts, insurance policies, and properties need to be handled. It's better to order extra copies upfront since additional copies ordered at the same time are cheaper than ordering more later.

A certified copy has a raised seal and signature from the vital records office and can be used for legal purposes like claiming benefits, closing accounts, and transferring property. An informational copy is for personal records only and cannot be used for official transactions.

Death certificates can be ordered from the funeral home at the time of death (usually the fastest option), from your state's vital records office, or from the county where the death occurred. Most states also offer online ordering through authorized vendors like VitalChek.

Costs vary by state, ranging from $5 to $30 per copy. Most states charge a higher fee for the first copy and a reduced fee for additional copies ordered at the same time. Online ordering through third-party vendors typically adds a processing fee.

Processing times vary widely. Ordering through the funeral home is usually fastest (within a week). State vital records offices typically take 2-12 weeks depending on the state. Expedited processing is available in most states for an additional fee.

Eligibility varies by state but typically includes immediate family members (spouse, children, parents, siblings), legal representatives, funeral directors, and those with a demonstrated legal interest in the record. Many states restrict access for 25-75 years after death.

Some institutions return certificates after making copies, but many do not. Asking each institution upfront is common practice. Government agencies (Social Security, VA) typically do not return documents. Banks and insurance companies may or may not return them.

A death certificate includes the deceased's name, date and place of death, cause of death, date of birth, Social Security number, and information about the informant and funeral home. Some states offer short-form versions without cause of death information.